Sales Inside Admin

Prosci; São Paulo; Presencial; BRL 60 000 - 90 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

None

Resumo da oferta

Prosci in São Paulo, Brazil, seeks a Sales Administration Support to maintain bid-related documentation, registrations, and responsive service across channels. You will coordinate proposals, contracts, and handovers while liaising with sales and finance for invoicing and compliance across procurement platforms.

Ideal candidates have experience in sales administration, strong written communication, and proficiency with CRM systems and MS Office.

Qualificações

• Experience in sales administration, sales support, or commercial operations.
• Experience with bid/tender documentation and vendor registration processes.
• Excellent written communication and proficiency with digital channels (WhatsApp Business, email).
• Strong MS Office skills (Excel, PowerPoint) for pricing management and proposals.
• Highly organized, detail-oriented, and deadline-driven.
• Familiarity with corporate procurement platforms and bidding portals.
• Experience with CRM systems such as Salesforce or HubSpot.
• Background in a B2B professional services environment.

Responsabilidades

• Bid Management Support: organize, review, and maintain documentation for bids and tenders.
• Customer Registration Management: create and update registrations in procurement portals.
• Customer Service and Relationship Management: respond to inquiries via multiple channels.
• Proposal and Contract Management: prepare and review proposals; coordinate contracts.
• Sales-to-Operations Handover: ensure proper handover of closed opportunities to delivery.
• Billing Support: liaison between Sales and Finance for invoicing and collections.

Conhecimentos

Written communication

CRM systems

Salesforce

HubSpot

Excel

PowerPoint

WhatsApp Business

Organization

Bid portals

Documentation management

Ferramentas

Salesforce

HubSpot

Mercado Eletrônico

Nimbi

Bionexo

Descrição da oferta de emprego

This role provides comprehensive operational support to Sales Executives, ensuring all documentation required for bid submissions (BIDs) is compliant and up to date, maintaining company records, and delivering responsive and professional customer service across multiple channels.

Key Responsibilities

Bid Management Support (BIDs and Tenders)

• Organize, review, and maintain all legal, tax, and technical documentation required for participation in bids, tenders, and procurement processes with large corporate clients.
• Complete vendor qualification and registration forms.
• Ensure all proposal and documentation deadlines are met.

Customer Registration Management

• Create and maintain company registrations in customer procurement portals and supplier management platforms.
• Keep internal systems updated with current company information, certifications, and required documentation.

Customer Service and Relationship Management

• Provide inbound and, when necessary, outbound commercial support through multiple channels, including WhatsApp Business, email, phone, and corporate portals.
• Respond to customer inquiries and administrative requests in a timely and professional manner.

Proposal and Contract Management

• Prepare, format, and review commercial proposals based on guidance provided by Account Managers.
• Coordinate and manage the contract signature process.

Sales-to-Operations Handover

• Facilitate the transition of closed opportunities to the service delivery team.
• Ensure all contractual information, project scope, and commitments are properly documented and communicated.

Billing Support

• Serve as a liaison between the Sales and Finance teams.
• Provide the information required for invoice generation and collections in accordance with agreed contractual terms.

Qualifications and Requirements

• Previous experience in sales administration, sales support, or commercial operations.
• Experience or strong understanding of document management for bids, tenders, vendor registration, or procurement processes.
• Excellent written communication skills and proficiency with digital communication tools such as WhatsApp Business and corporate email.
• Strong proficiency in Microsoft Office, particularly Excel and PowerPoint, for pricing management and proposal preparation.
• Highly organized, detail-oriented, and deadline-driven.
• Experience with corporate procurement platforms and bidding portals (e.g., Mercado Eletrônico, Nimbi, Bionexo, etc.).
• Experience with CRM systems such as Salesforce or HubSpot.
• Previous experience in a B2B professional services environment.