Recruiting Coordinator

Intermediano Inc; Brasil; Teletrabalho; BRL 33 000 - 60 000; Tempo integral

Resumo da oferta

Intermediano Inc. is seeking a Recruiting Coordinator to act as the central point for coordinating recruitment activities across the organization.

The role focuses on logistics, interview scheduling, and smooth execution of the full recruitment lifecycle within a fully remote setup across Brazil. Ideal candidates are detail-oriented, process-driven, and adept at coordinating across multiple stakeholders, locations, and time zones.

Qualificações

• Experience coordinating recruitment or talent acquisition operations is preferred.
• Strong organizational skills and ability to prioritize workload independently.
• Professional maturity and discretion when handling confidential information.
• Proficiency with Microsoft Office tools (Word, Excel, Outlook) and recruitment systems.
• Excellent written and verbal communication skills.
• Growth mindset and willingness to support recruitment projects and continuous improvement initiatives.

Responsabilidades

• Coordinate and schedule interviews across phone, video, and in-person formats
• Manage complex interview logistics involving multiple stakeholders, locations, and time zones
• Support recruiters and hiring managers throughout the recruitment process
• Maintain and update candidate records in ATS and HRIS systems
• Prepare and compile interview feedback and briefing materials
• Coordinate recruitment documentation including NDAs, offer letters, and hiring paperwork
• Ensure candidate data integrity and accurate record keeping in recruitment systems
• Assist in coordinating candidate travel logistics and expense reimbursements when required
• Monitor background checks and ensure completion of all required hiring documentation
• Support recruitment-related reporting and operational documentation
• Act as the communication liaison between candidates, recruiters, and internal stakeholders
• Contribute to recruitment process improvements and operational efficiency initiatives
• Maintain a high standard of candidate experience throughout the hiring process

Conhecimentos

Interview scheduling

Stakeholder coordination

Communication

Confidential information handling

Multitasking

Process optimization

Recruitment systems

Attention to detail

Team collaboration

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Workday

Jobvite

Descrição da oferta de emprego

Job Brief

The Recruiting Coordinator plays a critical operational role within the Talent Acquisition team and serves as the central point for coordinating recruitment activities across the organization. This position is responsible for managing the logistics and execution of recruitment processes, ensuring that interviews, documentation, and communication flows occur efficiently and accurately.

The Recruiting Coordinator works closely with recruiters, hiring managers, business stakeholders, external vendors, and candidates to support the full recruitment lifecycle. This role is essential to maintaining a positive, professional, and well-organized candidate experience throughout the hiring process.

The ideal candidate is highly detail-oriented, process-driven, and comfortable managing complex interview scheduling across multiple stakeholders, locations, and time zones. Strong communication skills, discretion with confidential information, and the ability to adapt in a fast-paced recruiting environment are essential.

This role is fully remote within Brazil and involves working closely with a global talent acquisition team in a collaborative and dynamic environment.

• Strong attention to detail and organizational skills
• Advanced interview scheduling and coordination abilities
• Excellent written and verbal communication skills
• Ability to manage confidential candidate and hiring information
• Strong stakeholder coordination and interpersonal skills
• Process-oriented mindset with focus on efficiency and improvement
• Experience working with recruitment systems and HR technologies
• Ability to multitask and manage competing priorities
• Proactive problem-solving and solution-oriented mindset

Responsibilities

• Coordinate and schedule interviews across phone, video, and in-person formats
• Manage complex interview logistics involving multiple stakeholders, locations, and time zones
• Support recruiters and hiring managers throughout the recruitment process
• Maintain and update candidate records in ATS and HRIS systems
• Prepare and compile interview feedback and briefing materials
• Coordinate recruitment documentation including NDAs, offer letters, and hiring paperwork
• Ensure candidate data integrity and accurate record keeping in recruitment systems
• Assist in coordinating candidate travel logistics and expense reimbursements when required
• Monitor background checks and ensure completion of all required hiring documentation
• Support recruitment-related reporting and operational documentation
• Act as the communication liaison between candidates, recruiters, and internal stakeholders
• Contribute to recruitment process improvements and operational efficiency initiatives
• Maintain a high standard of candidate experience throughout the hiring process

Qualifications

• 1–3 years of experience in an administrative, coordination, client-facing, or customer service role
• Experience supporting recruitment or talent acquisition operations is preferred
• Ability to work with high accuracy and speed in operational tasks
• Strong organizational skills and ability to prioritize workload independently
• Ability to manage multiple tasks in a fast-paced and dynamic environment
• Professional maturity and discretion when handling confidential information
• Strong collaboration skills and team-oriented mindset
• Proficiency with Microsoft Office tools, including Word, Excel, and Outlook
• Experience with ATS or HRIS platforms (Workday, Jobvite, or similar systems preferred)
• Strong written and verbal communication skills
• Curiosity and interest in recruitment processes and talent acquisition operations
• Growth mindset and willingness to support recruitment projects and continuous improvement initiatives