Project Coordinator

VSI Berlin GmbH; São Paulo; On-site; BRL 70,000 - 90,000; Full time

Job summary

VSI Berlin GmbH in São Paulo is seeking a qualified individual to coordinate production schedules, manage supplier quality, and contribute to creative checks for multilingual projects. This role requires a blend of creative and operational skills, ensuring alignment with client requirements and improving workflows.

Candidates should possess native or high-level English proficiency, a keen eye for detail, and strong organization skills. Join a driven team in the localization industry and advance your career while working on iconic global content.

Qualifications

• Creative and operational task management in a fast-paced environment.
• Experience with quality assurance in post-production.
• Ability to multitask, prioritising effectively.

Responsibilities

• Coordinate production schedules and support supplier quality management.
• Contribute to creative checks for dubbing projects.
• Propose improvements for workflows and processes.

Skills

Native or high-level English proficiency

Creative and operational background

Technical and creative understanding of post-production

Experience working on dubbing scripts

Attention to detail

Strong organisation and time management

Excellent verbal and written communication skills

Proficient in Microsoft Office tools

Excellent problem-solving skills

Job description

This role coordinates production schedules, supports supplier quality management and training, performs creative and material checks as needed, and contributes to the continuous improvement of workflows, tools, and operational processes. We are looking for someone to work closely with internal teams, studios, and suppliers, to ensure alignment with client requirements, security standards, and creative guidelines while supporting broader Global Studio Operations initiatives.

• Coordinating the Centralized Material Check initiative across the group, responsible for successfully delivering creative checks comprehensive of all relevant flags for multilingual dubbing projects
• Managing production schedules for the checks done on projects and coordinating with creative and project management parties to distribute the work and deliver within desired TAT’s
• Reviewing and correcting final material checks, relaying feedback to checkers and retraining new suppliers to ensure quality consistency and set expectations
• Performing checks directly for direct-to-studio and/or multilingual projects as needed
• Displaying great awareness of how different factors affect studio and project management processes, proactively accounting for these in the material checks stage and building our supplier pool and processes to effectively support this
• Continuously proposing improvements and feedback to the material check format and workflows when pertinent, constantly adhering to changes in client and company requirements
• Keeping up with main client documentation, security guidelines and scope of work to ensure internal workflows follow suit
• Maintaining a close line of communication with the Manager, Global Studio Operations, escalating and discussing matters as they arise
• Working on the creation of Creative Letters, Show Guides and KNPs as needed, following client guidelines and providing creative guidance to studios
• Tracking KPI’s for script & creative initiatives, gathering, interpreting and using relevant data to support and inform workflow implementations
• Testing new tools and workflows as business requirements keep evolving
• Supporting the Global Studio Operations team as needed

What we are looking for:

• Native or high-level Englishproficiency
• Strong mix of a creative and operational background, able to handle complex internal processes and workflows
• Technical and creative understanding of post-production
• Experience working on dubbing scripts, studio processes and lip-sync adaptation
• An acute eye for detail, both linguistic and artistic – Quality Assurance experience preferred
• Strong organisation, time management and planning skills
• Ability to handle multiple tasks, prioritise and work well both independently and as part of a team, in a fast-paced environment
• Excellent verbal and written communication skills
• Proficient in Microsoft Office tools
• Attention to detail and accuracy
• Excellent problem-solving skills
• Knowledge of entertainment media, other languages and a linguistic or creative background are a plus

Interested in working at VSI?

If you are interested in this role, please submit your up-to-date CV along with a covering letter to the link below with the reference number #BR5531.

Due to the high number of applications for the position, we regret we will only be able to respond to successful applicants.

At VSI, you’ll be part of a passionate, and highly driven team that’s helping entertainment travel the world. This is your chance to work on iconic global content, develop deep client partnerships, and make your mark in a creative, collaborative, and fast-moving environment.

We offer the scope to grow your career while being supported by some of the best talent in the localisation industry.