Procurement Reconciliation & Invoice Validation Analyst

BYD; Camaçari; Presencial; BRL 90 000 - 150 000; Tempo integral

Resumo da oferta

BYD is seeking a Procurement Reconciliation & Invoice Validation Analyst in Brazil to support supplier reconciliation, invoice validation, and document verification within the procurement process. The role collaborates with Procurement, Finance, and internal teams to ensure accuracy and timely processing of invoices and related documents.

The ideal candidate will handle supplier communications, follow-up on payment requests, and assist in resolving discrepancies while maintaining organized

Qualificações

• Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain, Procurement, or related fields.
• Experience in procurement support, supplier reconciliation, invoice validation, accounts payable support, or related administrative/financial processes.
• Familiarity with invoices, purchase-related documents, delivery notes, supplier statements, and payment request processes.
• Strong attention to detail and ability to identify discrepancies in documents and data.
• Good communication skills and ability to work with suppliers and cross-functional teams.

Responsabilidades

• Responsible for supplier account reconciliation related to procurement activities, ensuring reconciliation tasks are completed accurately and on time.
• Check and validate supplier invoices against delivery notes, purchase-related documents, and internal records.
• Review invoice information and identify issues such as incorrect amounts, quantities, supplier information, tax information, missing documents, or other discrepancies.
• Submit, follow up, and verify payment requests related to procurement activities, ensuring that all required supporting documents are complete and accurate.
• Communicate with suppliers and guide them on the correct issuance of invoices according to company requirements.
• Coordinate with the Finance team for supplier balance confirmation letters and assist in the follow-up of supplier account confirmations and replies.
• Support the follow-up and cleanup of long-aged outstanding supplier balances and unresolved procurement-related payment issues.
• Work with Procurement, Finance, and internal departments to resolve invoice, delivery note, reconciliation, and payment-related exceptions.
• Maintain organized records and documentation to ensure traceability and support internal review or audit requirements.

Conhecimentos

Attention to detail

Communication skills

Excel

Formação académica

Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain, Procurement, or related fields

Ferramentas

SAP

ERP

SRM

Descrição da oferta de emprego

About the Role

We are looking for a Procurement Reconciliation & Invoice Validation Analyst to support the procurement process, with a focus on supplier account reconciliation, invoice checking, delivery document verification, payment request follow-up, and issue resolution.

This role will work closely with the Procurement team, suppliers, Finance, and internal business departments to ensure that supplier invoices, delivery documents, and payment-related information are accurate, complete, and properly verified before further processing.

Please note that this is not a buyer or purchasing negotiation role. The position is mainly focused on procurement-related reconciliation, invoice validation, supplier document checking, and internal coordination.

Key Responsibilities

• Responsible for supplier account reconciliation related to procurement activities, ensuring that reconciliation tasks are completed accurately and on time;
• Check and validate supplier invoices against delivery notes, purchase-related documents, and internal records;
• Review invoice information and identify issues such as incorrect amounts, quantities, supplier information, tax information, missing documents, or other discrepancies;
• Submit, follow up, and verify payment requests related to procurement activities, ensuring that all required supporting documents are complete and accurate;
• Communicate with suppliers and guide them on the correct issuance of invoices according to company requirements;
• Coordinate with the Finance team for supplier balance confirmation letters and assist in the follow-up of supplier account confirmations and replies;
• Support the follow-up and cleanup of long-aged outstanding supplier balances and unresolved procurement-related payment issues;
• Work with Procurement, Finance, and internal departments to resolve invoice, delivery note, reconciliation, and payment-related exceptions;
• Maintain organized records and documentation to ensure traceability and support internal review or audit requirements.

Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain, Procurement, or related fields;
• Experience in procurement support, supplier reconciliation, invoice validation, accounts payable support, receiving/fiscal document checking, or related administrative/financial processes;
• Familiarity with invoices, purchase-related documents, delivery notes, supplier statements, and payment request processes;
• Strong attention to detail and ability to identify discrepancies in documents and data;
• Good communication skills and ability to work with suppliers and cross-functional teams;
• Good execution capability, sense of responsibility, organization skills, and ability to work under pressure;
• Proficient in daily office software, especially Excel;
• Willing to work in a Chinese multinational company and adapt to a multicultural working environment;
• Available to work on-site in Camaçari, Bahia.

Language Requirements

• English communication ability is mandatory;
• Portuguese fluency is required for local supplier and internal communication;
• Mandarin Chinese is a plus, but not mandatory.

Preferred Qualifications

• Experience in manufacturing, automotive, industrial, or multinational companies;
• Experience working with suppliers, invoices, purchase orders, delivery notes, and payment-related documents;
• Experience with SAP, ERP, SRM, or other procurement/finance systems;
• Previous experience supporting Procurement, Finance, Accounts Payable, or Supply Chain teams.

Role Scope Clarification

This position is focused on supplier reconciliation, invoice validation, payment request checking, and procurement process support. It does not mainly involve supplier price negotiation, purchasing decision-making, PO issuance, category management, or payment execution.