Procurement Reconciliation & Invoice Validation Analyst

Byd Auto Brasil; Camaçari; On-site; BRL 52,000 - 78,000; Full time

Job summary

BYD Auto Brasil in Bahia seeks a Procurement Reconciliation & Invoice Validation Analyst to ensure accuracy of supplier invoices, delivery notes, and payment requests. You will collaborate with Procurement, Finance, and suppliers to verify data before processing.

The role focuses on reconciliation, invoice validation, document checking, and internal coordination. English is mandatory, Portuguese is essential, and readiness to work on-site in Camaçari.

Qualifications

• Bachelor's degree in business, accounting, finance, supply chain or related field.
• Experience in procurement support, supplier reconciliation, or invoice validation.
• Familiarity with supplier documents, delivery notes, and payment processes.
• Attention to detail and ability to identify data discrepancies.
• Strong communication with suppliers and cross-functional teams.

Responsibilities

• Reconcile supplier accounts related to procurement activities and ensure timely completion.
• Check and validate invoices against delivery notes and internal records.
• Identify discrepancies in amounts, supplier data, or tax information.
• Submit and follow up on payment requests with complete supporting documents.
• Guide suppliers on proper invoice issuance per company requirements.
• Coordinate with Finance for supplier balance confirmations and replies.
• Support cleanup of long-aged outstanding supplier balances and issues.
• Collaborate with Procurement, Finance, and internal teams to resolve exceptions.

Skills

Procurement support

Supplier reconciliation

Invoice validation

Data accuracy

Cross-functional collaboration

Education

Bachelor's degree in Business/Accounting/Finance/Supply Chain

Tools

SAP

ERP

SRM

Job description

About the Role

We are looking for a Procurement Reconciliation & Invoice Validation Analyst to support the procurement process, with a focus on supplier account reconciliation, invoice checking, delivery document verification, payment request follow-up, and issue resolution.

This role will work closely with the Procurement team, suppliers, Finance, and internal business departments to ensure that supplier invoices, delivery documents, and payment-related information are accurate, complete, and properly verified before further processing.

Please note that this is not a buyer or purchasing negotiation role. The position is mainly focused on procurement-related reconciliation, invoice validation, supplier document checking, and internal coordination.

Key Responsibilities

• Responsible for supplier account reconciliation related to procurement activities, ensuring that reconciliation tasks are completed accurately and on time;
• Check and validate supplier invoices against delivery notes, purchase-related documents, and internal records;
• Review invoice information and identify issues such as incorrect amounts, quantities, supplier information, tax information, missing documents, or other discrepancies;
• Submit, follow up, and verify payment requests related to procurement activities, ensuring that all required supporting documents are complete and accurate;
• Communicate with suppliers and guide them on the correct issuance of invoices according to company requirements;
• Coordinate with the Finance team for supplier balance confirmation letters and assist in the follow-up of supplier account confirmations and replies;
• Support the follow-up and cleanup of long-aged outstanding supplier balances and unresolved procurement-related payment issues;
• Work with Procurement, Finance, and internal departments to resolve invoice, delivery note, reconciliation, and payment-related exceptions;
• Maintain organized records and documentation to ensure traceability and support internal review or audit requirements.

Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, Supply Chain, Procurement, or related fields;
• Experience in procurement support, supplier reconciliation, invoice validation, accounts payable support, receiving/fiscal document checking, or related administrative/financial processes;
• Familiarity with invoices, purchase-related documents, delivery notes, supplier statements, and payment request processes;
• Strong attention to detail and ability to identify discrepancies in documents and data;
• Good communication skills and ability to work with suppliers and cross-functional teams;
• Good execution capability, sense of responsibility, organization skills, and ability to work under pressure;
• Proficient in daily office software, especially Excel;
• Willing to work in a Chinese multinational company and adapt to a multicultural working environment;
• Available to work on-site in Camaçari, Bahia.

Language Requirements

• English communication ability is mandatory;
• Portuguese fluency is required for local supplier and internal communication;
• Mandarin Chinese is a plus, but not mandatory.

Preferred Qualifications

• Experience in manufacturing, automotive, industrial, or multinational companies;
• Experience working with suppliers, invoices, purchase orders, delivery notes, and payment-related documents;
• Experience with SAP, ERP, SRM, or other procurement/finance systems;
• Previous experience supporting Procurement, Finance, Accounts Payable, or Supply Chain teams.

Role Scope Clarification

This position is focused on supplier reconciliation, invoice validation, payment request checking, and procurement process support. It does not mainly involve supplier price negotiation, purchasing decision-making, PO issuance, category management, or payment execution.