Personal Assistant to CEO

GigaBrands; Petrópolis; On-site; BRL 89,000 - 179,000; Full time

Benefits offered by this job

Exposure to diverse projects

Opportunities for learning and networking

Flexible role with variety

Supportive and dynamic environment

International networking

Job summary

A dynamic IT services firm in Brazil is seeking a Personal Assistant to the CEO. This full-time role involves managing schedules, coordinating travel, and supporting strategic goals while fostering a positive work environment. Ideal candidates will have proven experience, strong communication skills, and a proactive mindset. Competitive benefits and opportunities for professional growth are offered.

Qualifications

• Proven experience as a Personal Assistant or supporting senior executives.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)
• Ability to handle confidential information with discretion
• Proactive and flexible mindset to adapt to changing priorities
• Strong attention to detail and ability to multitask
• Experience in project management is a plus
• Availability to work additional hours if required

Responsibilities

• Manage the CEO’s calendar and coordinate travel arrangements.
• Act as liaison with internal teams and external partners.
• Assist in project management and coordinate meetings.
• Support the CEO in strategic goal attainment and maintain a positive team culture.

Skills

Organizational skills

Time-management skills

Verbal communication

Written communication

Proficiency in office software

Attention to detail

Multitasking

Project management

Project management experience

Overtime readiness

Tools

Microsoft Office

Google Workspace

Job description

Personal Assistant to the CEO of GigaBrands is a full‑time, mid‑senior level position that supports the CEO in achieving strategic goals while fostering a positive work environment. This role requires a proactive, highly organized, detail‑oriented individual skilled in multitasking and confidentiality.

Responsibilities

• Manage the CEO’s calendar, coordinate travel arrangements, and handle all correspondence to ensure commitments are met efficiently.
• Prioritize tasks and manage time effectively while acting as liaison with internal teams and external partners.
• Assist in project management, coordinate meetings, and prepare documentation, maintaining confidentiality and professionalism.
• Support the CEO in strategic goal attainment and maintain a positive team culture.

Requirements

• Proven experience as a Personal Assistant or in a similar role supporting senior executives
• Excellent organizational and time‑management skills
• Strong verbal and written communication skills
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace)
• Ability to handle confidential information with discretion
• Proactive and flexible mindset to adapt to changing priorities
• Strong attention to detail and ability to multitask
• Experience in project management is a plus
• Availability to work additional hours if required

Benefits

• The chance to combine professional coordination with social engagement
• Exposure to diverse people, projects, and creative networks in Brazil and abroad
• A flexible role that blends structure with variety
• Opportunities to learn about personal branding, media, and international networking
• A supportive, dynamic environment that values initiative and balance

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Information Technology

Industries

• IT Services and IT Consulting