Personal Assistant

Jobtailor; Florianópolis; Presencial; BRL 90 000 - 130 000; Tempo integral

Resumo da oferta

Jobtailor is seeking an Executive Assistant to support the CEO with calendar management, meeting planning, and events coordination in a fast-paced environment.

The role requires on-site work in Florianópolis, Brazil, with flexibility for after-hours and occasional travel. The successful candidate will handle confidential information, prepare executive materials, and liaise with multiple departments and external partners.

Qualificações

• Bachelor's degree completed or in progress (preferred).
• Previous experience as an executive assistant, executive aide, or executive secretary or related roles.
• Valid driver's license (category B) and availability to drive when necessary.
• Availability to work 100% on-site.
• Flexibility to work outside regular hours when there are extraordinary demands.
• Availability for occasional travel.
• Good familiarity with Google Workspace and Microsoft Office suite.

Responsabilidades

• Manage and optimize the CEO's personal and professional calendar, ensuring organization and prioritization of commitments.
• Plan and coordinate meetings, appointments, trips, and transportation with all necessary logistics.
• Execute personal and professional tasks quickly and with high organization and confidentiality.
• Prepare presentations, documents, reports, and executive materials as needed.
• Act as liaison between the CEO, vendors, partners, clients and internal departments.

Conhecimentos

Calendar Management

Logistics Coordination

Document Preparation

Project Monitoring

Meeting Coordination

Formação académica

Bachelor's Degree

Ferramentas

Google Workspace

Microsoft Office Suite

Descrição da oferta de emprego

• Manage and optimize the CEO's personal and professional calendar, ensuring organization, smoothness and strategic prioritization of commitments;
• Plan, organize and coordinate meetings, appointments, trips and transportation, handling all necessary logistics;
• Execute personal and professional tasks quickly and with high organization and confidentiality;
• Prepare presentations, documents, reports and executive materials as needed;
• Act as liaison between the CEO, vendors, partners, clients and internal departments (Finance, HR, Legal, Accounting, among others);
• Monitor projects, ensuring deadlines, deliverables and outstanding items are met;
• Organize documents, information and administrative processes related to the executive's routine;
• Support the organization of events, travel, strategic meetings and personal engagements;
• Resolve day-to-day issues autonomously, proactively and with sound decision-making skills;
• Anticipate needs before they are requested, maintaining a posture of trust, discretion and excellence.

Requirements

• Bachelor's degree completed or in progress (preferred)
• Previous experience as an executive assistant, executive aide, executive secretary or related roles
• Valid driver's license (category B) and availability to drive when necessary
• Availability to work 100% on-site
• Flexibility to work outside regular hours when there are extraordinary demands
• Availability for occasional travel
• Good familiarity with digital tools, Google Workspace and Microsoft Office suite.

Core Competencies

Demonstrates strong organizational and logistical capabilities in managing executive schedules, coordinating meetings, and preparing executive materials. Proficient in maintaining confidentiality and exercising sound decision-making while acting as a liaison across various departments and stakeholders.

Highest-signal resume keywords

• Executive Assistant Experience
• Calendar Management
• Logistics Coordination
• Google Workspace Proficiency
• Microsoft Office Suite Proficiency

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Logistics Coordination
• Document Preparation
• Project Monitoring
• Meeting Coordination

Soft Skills

• Decision-Making
• Proactive Problem Solving
• Confidentiality
• Trust Building
• Flexibility

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• Executive Support
• Vendor Liaison
• Client Management
• Administrative Processes
• Event Organization

Tools & Technologies

• Google Workspace
• Microsoft Office Suite