Payroll Coordinator

VFS Global; São Paulo; On-site; BRL 67,000 - 100,000; Full time

Job summary

VFS Global in Brazil, São Paulo, seeks an experienced Payroll Coordinator to manage end-to-end payroll for a multi-site workforce across Brazil. The role requires advanced English and Portuguese, strong knowledge of CLT and labor agreements, and hands-on experience with payroll systems and eSocial.

You will ensure accurate salaries, benefits, and statutory contributions while collaborating with HR and Finance to maintain compliance and drive process improvements in a fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or related field.
• 3–5 years of payroll experience in Brazil.
• Strong knowledge of Brazilian payroll administration, CLT, and statutory requirements.
• Experience with payroll systems, HRIS, and eSocial reporting.
• Advanced English communication skills (written and verbal) are mandatory.

Responsibilities

• Manage end-to-end payroll processing for 100+ employees across multiple locations in Brazil.
• Ensure accurate calculation and payment of salaries, overtime, commissions, vacation pay, 13th salary, and all payroll-related earnings.
• Administer employee benefits including transportation vouchers, meal allowances, health and life insurance.
• Apply and monitor compliance with Brazilian Labor Law (CLT), CCTs and labor settlements.
• Process payroll deductions, taxes, social security contributions, and statutory obligations including INSS, FGTS, IRRF, and eSocial.
• Coordinate payroll inputs such as attendance, leaves, maternity and sick leave, vacations, and status changes.
• Prepare and validate payroll reports, reconciliations, and monthly payroll audits.
• Manage onboarding and offboarding payroll activities, including contracts, severance, terminations, and settlements.
• Ensure timely submission of payroll filings and compliance documentation.
• Respond to employee payroll inquiries and provide guidance on compensation and benefits.
• Partner with HR, Finance, and external providers to ensure accuracy and efficiency.
• Support audits related to payroll and labor compliance.
• Continuously review processes and implement improvements for accuracy and employee experience.

Job description

Position: Payroll Coordinator

VFS Global is the world's largest outsourcing and technology services specialist for governments and diplomatic missions, managing visa, passport, and consular services for millions of applicants every year. Operating in over 140 countries, we are committed to delivering trusted, secure, and customer-focused services while maintaining the highest standards of compliance and operational excellence.

We are currently seeking an experienced Payroll Coordinator to join our team in Brazil. This is a 100% on-site position supporting payroll operations across multiple locations in Brazil. The ideal candidate will bring strong expertise in Brazilian payroll legislation, labor agreements, employee benefits administration, and payroll compliance within a fast-paced, multi-site environment.

• Location: Brazil Sao Paulo
• Employment Type: Full-Time
• Language Requirement: Portuguese, Advanced English, Spanish is a plus

Key Responsibilities

• Manage end-to-end payroll processing for a workforce of approximately 100+ employees across multiple locations in Brazil.
• Ensure accurate calculation and payment of salaries, overtime, commissions, vacation pay, 13th salary, and all payroll-related earnings.
• Administer employee benefits, including transportation vouchers, meal allowances, health insurance, life insurance, and other statutory and company-provided benefits.
• Apply and monitor compliance with Brazilian Labor Law (CLT), collective bargaining agreements (Convenções Coletivas de Trabalho - CCTs) and labor settlements.
• Process payroll deductions, taxes, social security contributions, and statutory obligations, including INSS, FGTS, IRRF, eSocial, and other government requirements.
• Coordinate payroll inputs such as attendance records, leaves of absence, maternity leave, sick leave, vacation periods, and employee status changes.
• Prepare and validate payroll reports, reconciliations, and monthly payroll audits.
• Manage employee onboarding and offboarding payroll activities, including employment contracts, severance calculations, terminations, and final settlements.
• Ensure timely submission of payroll-related filings, statutory reports, and compliance documentation.
• Respond to employee payroll inquiries and provide guidance regarding compensation, benefits, deductions, and labor-related matters.
• Partner with HR, Finance, and external payroll providers to ensure payroll accuracy and operational efficiency.
• Support internal and external audits related to payroll and labor compliance.
• Continuously review payroll processes and recommend improvements to enhance accuracy, compliance, and employee experience.

Qualifications

• Bachelor's Degree in Accounting, Business Administration, Human Resources, Finance, or a related field.
• Minimum of 3-5 years of payroll experience in Brazil.
• Strong knowledge of Brazilian payroll administration, labor legislation (CLT), collective bargaining agreements, and statutory compliance requirements.
• Hands-on experience with payroll systems, HRIS platforms, and eSocial reporting.
• Experience managing payroll for geographically dispersed teams and multiple business locations.
• Advanced proficiency in Microsoft Excel and payroll reporting.
• Advanced English communication skills (written and verbal) are mandatory.
• High attention to detail, analytical mindset, and ability to manage confidential information.

Preferred Qualifications

• Experience working in multinational organizations.
• Exposure to outsourced payroll environments and shared service operations.
• Knowledge of labor relations and collective bargaining processes.
• Professional certifications in payroll, accounting, or labor administration are considered an advantage

What We Offer

• Opportunity to work with a leading global organization.
• Exposure to international HR and payroll practices.
• Collaborative and multicultural work environment.
• Career growth and professional development opportunities.