Global Payroll Coordinator

Moffatt & Nichol; São Paulo; On-site; BRL 89,280 - 133,920; Full time

Job summary

A leading global infrastructure advisor is seeking a Global Payroll Specialist in São Paulo, Brazil, to oversee payroll operations for LATAM offices. The role involves processing timesheets, coordinating with HR, and ensuring compliance with payroll regulations. Candidates should have a Bachelor's degree and 3-5 years of payroll experience, especially in LATAM countries. Proficiency in English, Spanish, and Portuguese is essential. This dynamic position offers an opportunity for growth within a diverse team.

Qualifications

• 3-5 years of experience in payroll, experience with medium sized organization.
• Experience with Brazil, Chile, Colombia and other LATAM countries payroll.
• International payroll experience preferred.

Responsibilities

• Process attendance records for international payroll operations.
• Verify payroll information for accuracy and ensure paperwork is in order.
• Coordinate with HR about payroll changes.

Skills

Excellent communication skills

Proficiency in Microsoft Office

Fluent in English, Spanish, and Portuguese

Strong analytical and problem-solving skills

Attention to detail

Education

Bachelor's degree in related field

Tools

ADP (Workforce Now, Celergo)

Job description

About the Company: Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. Moffatt & Nichol is a leading infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines. Reflecting Moffatt & Nichol’s commitment to design innovation since 1945, Engineering News-Record (ENR) has ranked the company No. 1 design firm for Marine and Port Facilities in the United States and No. 7 internationally. Moffatt & Nichol's professional staff includes engineers, planners, scientists, and architects who serve our global client base from offices in Europe, the Americas, the Middle East and Asia Pacific. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in three primary practice areas—coastal, environmental, and water resources; ports and harbours; and transportation, bridges, and rail.

About the Role: We are actively looking for a Global Payroll Specialist to join either of our Brazil (Sao Paulo, Rio de Janeiro) or Spain (Valencia or Algeciras). The successful coordinator will ensure accurate and timely processing of the company's payroll for our LATAM offices. This role handles all aspects of payroll operations from processing timesheets and managing adjustments due to employee status changes, to addressing payroll-related inquiries. They will also maintain effective communication with HR and other departments as is essential to streamline payroll processes and resolve discrepancies. This position may also help with payrolls in Europe, and Australia – a person with expertise in multiple countries with a desire to grow is desired.

Responsibilities:

• Process attendance records and other necessary documents for international payroll operations
• Verify payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g. terminations, new hires, salary changes, LOA)
• Oversee electronic payments and distribution of payroll checks
• Update data with salary or wage adjustments
• Process other financial compensation or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
• Handle benefit expenses, like insurance fees or paid leave
• Generate reports to upper management upon request
• Address employee inquiries and resolve complaints regarding salaries and payments
• Collaborate with relevant authorities (e.g. DIAN, HMRC) for audits or information requests, ensuring compliance with company policies, industry regulations, and tax laws
• Contribute to ongoing improvement of HR Services practices, processes, and systems and respective documentation

Qualifications:

• Bachelor’s degree in related field; required
• 3-5 years of experience in payroll, experience with medium sized organization
• Experience with Brazil, Chile, Colombia and other LATAM countries payroll; required
• International (outside US) payroll experience; preferred

Required Skills:

• Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
• Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team
• Proficiency in Microsoft Office, especially Excel, and intermediate skills in Word and PowerPoint
• Proficiency in ADP (Workforce Now, Celergo); preferred
• Fluent at the business level for English, Spanish, and Portuguese; required
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Integrity, professionalism, and a commitment to confidentiality
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems
• Detailed knowledge of payroll processes

Preferred Skills:

• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171

Pay range and compensation package: This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical requirements: Sedentary role, however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Equal Opportunity Statement: As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities. We draw from the world’s best and brightest, regardless of geographic, cultural, or institutional background. This approach enables us to better understand and serve our clients, foster innovation, and create a rich, collaborative work environment. Moffatt & Nichol is proud to be an Equal Employment Opportunity / Federal Contractor desiring priority referral of all protected veterans for job openings.