Office Assistant

Confidential; São Paulo; Presencial; BRL 20 000 - 31 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Part-time on-site

International environment

Dynamic workplace

Autonomy and initiative valued

Support local teams

Resumo da oferta

Confidential in Brazil is seeking an Office Manager to coordinate daily office operations and ensure a functional, organized workplace aligned with company standards.

You will manage provider relationships, oversee supplies and maintenance, and support health, safety, and compliance in collaboration with internal teams. The role involves welcoming visitors and supporting meetings, events, and office activities.

Qualificações

• Experience in office management, facility management, admin coordination, or workplace operations.
• Experience coordinating providers, office services, maintenance follow-up, and admin processes.
• Proficiency with Microsoft Office and digital workplace platforms.

Responsabilidades

• Coordinate daily office operations and keep the workplace functional and aligned with standards.
• Manage relationships with providers, building administration, and external partners for quality service.
• Oversee office supplies, equipment, maintenance requests, and facility needs.
• Support health, safety, and workplace compliance with internal teams.
• Welcome visitors and assist with internal meetings, events, and office activities.
• Monitor office-related expenses, invoices, and admin documentation as needed.
• Be the local go-to contact for office and facility topics and coordinate with stakeholders.
• Identify opportunities to improve workplace processes and the overall office experience.

Conhecimentos

Office management

Provider coordination

Maintenance follow-up

Administrative processes

Microsoft Office

Digital workplace platforms

Communication skills

Autonomy

Formação académica

Business Admin / Hospitality / Facilities Mgmt

Ferramentas

Microsoft Office

Digital workplace platforms

Descrição da oferta de emprego

• Coordinate daily office operations and ensure the workplace is functional, organized, and aligned with company standards.
• Manage relationships with providers, building administration, and external partners to ensure quality service delivery.
• Oversee office supplies, equipment, maintenance requests, and facility-related needs.
• Support health, safety, and workplace compliance procedures in coordination with internal teams.
• Welcome visitors and support the organization of internal meetings, events, and office activities.
• Monitor office-related expenses, invoices, and administrative documentation when required.
• Act as a key point of contact for local teams regarding office and facility topics.
• Identify opportunities to improve workplace processes and the overall office experience.

Your profile

• Experience in office management, facility management, administrative coordination, or workplace operations.
• Experience with provider coordination, office services, maintenance follow-up, and administrative processes.
• Proficiency in Microsoft Office tools and digital workplace platforms.
• Academic background in Business Administration, Hospitality, Facilities Management, or a related field is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication skills and a service-oriented mindset.
• Ability to manage priorities with autonomy and reliability.
• Problem-solving mindset and ability to coordinate with multiple stakeholders.

What we offer

• A part-time opportunity on site in Brazil.
• An international and multicultural work environment.
• A dynamic workplace with opportunities to contribute to office operations and workplace experience.
• A collaborative environment where autonomy, trust, and initiative are valued.
• The opportunity to support local teams and contribute to the smooth running of daily operations.