Jovem Aprendiz - Service

Airswift; Rio de Janeiro; On-site; BRL 20,000 - 31,000; Full time

Job summary

Airswift is seeking a Young Apprentice in Rio de Janeiro to support the service team with documentation management, data entry, and administrative activities within the company’s systems and databases.

You will assist with expense processing, ERP data entry, and month-end close tasks while developing professional skills in a global STEM-focused workforce. This entry-level role offers career growth and opportunities worldwide.

Qualifications

• Advanced English required; strong written and spoken communication.
• Bachelor’s degree or currently studying Finance, Accounting, Business Admin, Economics, or related field.
• Proficient in Microsoft Office suite (Outlook, Word, Excel).

Responsibilities

• Assist with documentation management, data entry, and administrative activities within company systems and databases.
• Process and maintain reimbursable expense records; update expense information in ERP; reconcile with invoices and documents.
• Support month-end closing and provide expense-related information to finance and operations teams.

Skills

Advanced English

Communication

Education

Bachelor’s degree or ongoing studies in Finance, Accounting, Business Administration, Economics, or related fields

Tools

Outlook

Word

Excel

Job description

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Service team is responsible for supporting Contractors and Assignees throughout their assignment lifecycle, from onboarding to offboarding.

We are looking for a Young Apprentice based in Rio de Janeiro to support the team with documentation management, data entry, and administrative activities within the company's systems and databases.

Principle Accountabilities

• Process and maintain reimbursable expense records within company systems and databases.
• Enter, update, and validate expense information in ERP platforms.
• Perform reconciliations between expense reports, invoices, supporting documentation, and financial records.
• Review and verify supporting documents to ensure accuracy, completeness, and compliance with internal procedures.
• Organize and maintain electronic and physical documentation for audit and reporting purposes.
• Identify discrepancies, investigate issues, and follow up with internal stakeholders to obtain missing information.
• Prepare expense summaries, trackers, and reports for management review.
• Support billing, finance, payroll, and operations teams by providing accurate expense-related information.
• Assist with month-end closing activities related to reimbursable expenses.
• Ensure all documentation is properly filed and readily available for audits and client requests.
• Continuously improve tracking and reporting processes to increase efficiency and accuracy.

Skills, Knowledge, and Experience

• Advanced English skills.
• Bachelor’s degree or ongoing studies in Finance, Accounting, Business Administration, Economics, or related fields.
• Microsoft Office knowledge (Outlook, Word, Excel).

What we can offer you!

• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World-class training programmes and development opportunities.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well‑being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.