Indirect Purchasing Assistant

Sika AG; Osasco; On-site; BRL 36,000 - 72,000; Full time

Job summary

SmartRecruiters, Inc. is seeking an Administrative Assistant to support LATAM Indirect Purchases. You will provide follow-up on projects, coordinate with internal users and regional teams, and maintain document control for indirect procurement activities.

The role involves monitoring deadlines, preparing reports and presentations, and ensuring compliance with internal policies. Knowledge of Excel and SAP is desirable. Fluency in English is beneficial in a multicultural setting.

Qualifications

• Bachelor's degree in Administration, Business Management, or related field.
• Excel and Microsoft Office skills at intermediate level.
• Knowledge of SAP is desirable.
• English proficiency preferred.

Responsibilities

• Provide administrative follow-up to projects and activities related to LATAM Indirect Purchases.
• Coordinate and monitor pending issues with internal users and regional purchasing teams.
• Maintain control and monitoring of documents related to indirect projects, quotes, documentation and files of the area.
• Monitor commitment dates, deliverables, and project compliance.
• Prepare reports, presentations and basic analysis of information for project monitoring.
• Ensure organization and document control in accordance with internal policies.

Skills

Excel

Microsoft Office

English

Education

Bachelor's degree in Administration or related

Tools

SAP

Job description

• Provide administrative follow-up to projects and activities related to LATAM Indirect Purchases.
• Coordinate and monitor pending issues with internal users and regional purchasing teams.
• Maintain control and monitoring of documents related to indirect projects, quotes, documentation and files of the area.
• Monitor commitment dates, deliverables, and project compliance.
• Prepare reports, presentations and basic analysis of information for project monitoring.
• Ensure organization and document control in accordance with internal policies.

Qualifications

Educational Background:

Bachelor's degree completed or in progress in Administration, Bilingual Executive Secretarial, Business Management or related.

Specific Knowledge:

• Intermediate handling of Excel and Microsoft Office tools.
• Management and functional knowledge of SAP (desirable).

Work Experience Linked to the Position:

Previous experience as an administrative assistant, assistant manager, Jr. buyer, or administrative support positions.

• Organization, planning, follow-up and attention to detail.
• Ability to manage multiple activities and priorities simultaneously.
• Effective communication and service approach, teamwork.
• Ability to coordinate and work with multicultural and regional teams.
• Sense of urgency, administrative management, attitude of service.
• Intermediate-advanced English desirable.

Language(s) and Level(s):

Additional Information

We offer competitive salaries, aligned with local market benchmarks and the specific scope and responsibilities of each role. Compensation is determined based skills relevant to the position, education and/or training. We are committed to fair and equitable pay practices in accordance with applicable laws and regulations.