Executive Assistant (FinTech)

Sur LATAM; Buenos Aires; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

An innovative firm is on the lookout for a highly organized Executive Assistant to support its Founder & CEO. This role involves managing calendars, handling communications, and providing administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. With a focus on enhancing the CEO's productivity, you will coordinate projects, manage tasks, and ensure smooth operations. If you're eager to contribute to a dynamic team in the FinTech sector and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualificações

• Experience in managing calendars and scheduling for executives.
• Proficient in Google Workspace and task management software.

Responsabilidades

• Manage CEO's calendar and schedule meetings efficiently.
• Handle communication and correspondence on behalf of the CEO.

Conhecimentos

Proactivity

Detail-oriented

Excellent communication skills

Problem-solving

Resourcefulness

Formação académica

2 years of experience in an executive assistant role

C1 level English proficiency

Ferramentas

Google Workspace

ClickUp

iMessage

ChatGPT

Descrição da oferta de emprego

Our client is seeking a highly organized and detail-oriented EA to support their Founder & CEO.

Key Responsibilities


Calendar & Scheduling Management

• Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
• Schedule, reschedule, and cancel meetings as needed
• Set up reminders and follow-ups for important meetings and deadlines
• Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)
  
  
  

Inbox & Communication Management

• Monitor, filter, and respond to emails on CEO's behalf when appropriate
• Draft professional emails and messages as needed
• Flag urgent emails and ensure timely responses
• Assist in managing personal and professional correspondence
  
  
  

Task & Project Management

• Track and follow up on action items from meetings
• Maintain and update task lists in ClickUp
• Coordinate projects with other internal team members or and external vendors
  
  
  

Administrative & Financial Support

• Process expense reports and reimbursements
• Pay bills and track payment deadlines
• Reconcile credit card statements and categorize expenses
  
  
  

Research & Planning

• Research accommodations and book travel (flights, hotels, transportation)
• Confirm hotel check-ins and ensure smooth travel arrangements
• Make restaurant reservations and research venues for meetings/events
• Research existing and potential clients (background, industry, business updates)
  
  
  

Tech & Tools Proficiency

• Experience with iMessage
• Familiar with productivity and communication tools like:○ GSuite (Gmail, Calendar, Drive, Docs, Sheets)
• ClickUp or similar task management software
• ChatGPT, Google Transcription, and other AI tools
  
  
  

Soft Skills & Qualities

• Highly proactive - anticipates needs and takes initiative
• Detail-oriented - catches small details that others may miss
• Eager to learn and continuously improve
• Resourceful - able to find solutions independently
• Trustworthy & discreet - handles confidential information with integrity
• Excellent written and verbal communication skills
• Problem solver - thinks critically and finds creative solutions
• Strong prioritization skills - manages multiple tasks efficiently
  
  
  

Requirements

• 2 years of experience in an executive assistant role
• Experience assisting both professional and personal matters with discretion
• Excellent C1 level English written and verbal communication skills
• Ability to do self-directed work independently
• Proficiency in Google Workspace, ClickUp, or similar
• Experience working in FinTech is a huge plus
  
  
  

Nice To Have (Bonus Skills)

• Experience supporting a CEO, executive, or entrepreneur
• Background in sales or customer experience is a nice to have
• Understanding of accounting/bookkeeping concepts
• Basic social media management (LinkedIn posts, engagement, etc.)
• Event planning or coordination experience
  
  
  

Benefits


Position: Executive Assistant (FinTech)

Salary Range: $1000-$2000 USD + bonus

Working Hours: Flexible, but availability during CEOs operating hours.

Payment Frequency: Monthly

Type of Contract: Independent Contractor

Only CVs in English will be considered to participate in the process.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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