Executive Assistant

Virtustant; Brasil; Presencial; BRL 60 000 - 90 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Salary in USD or local currency

Resumo da oferta

Virtustant is seeking a high-velocity Executive Assistant to serve as the CEO's right hand. This is a true Chief of Staff partnership, not just calendar management. You will build systems, craft narratives in decks, and handle the nuts and bolts of a fast-growing startup.

You will work closely with leadership, shaping processes, culture, and execution across the business. This role offers visibility, impact, and a front-row seat to scaling a company from the ground up.

Qualificações

• Thrives in ambiguity and moves fast without sacrificing quality.
• Quickly learns new software and tools.
• Detail-oriented with impeccable follow-through.
• Maintains high EQ to read room and prioritize.
• Handles sensitive information with integrity and confidentiality.

Responsabilidades

• Build and maintain internal systems, playbooks, and processes for scaling.
• Craft compelling decks and presentations using Canva.
• Oversee payroll and HR workflows via Gusto.
• Lead onboarding, assist recruiting, and champion company culture.
• Manage contract workflows and document signing; ensure compliance.
• Coordinate complex scheduling and executive communications.
• Plan offsite events and foster a high-performance startup culture.
• Execute special projects as they arise.

Conhecimentos

Ambiguity handling

Software adopter

Detail oriented

High EQ

Confidentiality

Ferramentas

Gusto

Canva

Descrição da oferta de emprego

Job Title: Executive Assistant

About the Company:

Our client is a pioneering digital mental health platform built specifically for teens aged 13-18. They bridge the gap between those seeking support and the resources they need, transforming how young people navigate mental wellness. As an early-stage, fast-growing startup, they move quickly, think deeply, and are looking for a foundational teammate to help them grow.

Job Description:

Our client is seeking a high-velocity, versatile Executive Assistant to act as the right hand to their CEO. This is a true Chief of Staff partnership, not a traditional calendar management role. The ideal candidate will be a builder who loves systems, a storyteller who can craft a narrative in a deck, and an operator who can manage the nuts and bolts of a business. This role offers a front-row seat to building a company from the ground up, with direct work alongside leadership, visibility into all facets of the business, and a tangible impact on the company's trajectory.

Responsibilities of the role:

• Build and maintain internal systems, playbooks, and processes that allow the company to scale efficiently.
• Craft compelling, professional, and visually stunning slide decks and presentations using Canva.
• Oversee payroll and HR functions via Gusto.
• Manage onboarding, assist with recruiting, and act as a key culture champion.
• Manage contract workflows, document signatures, and ensure corporate compliance.
• Manage complex scheduling, gatekeep effectively, draft correspondence, and handle high-priority, ad-hoc initiatives.
• Plan offsite company events and help foster a high-performance, positive, and collaborative startup environment.
• Execute on special projects as they arise.

Required Experience and Qualifications:

• Thrives in ambiguity and moves fast without sacrificing quality.
• Picks up new software instantly.
• Detail-oriented with impeccable follow-through.
• High Emotional Quotient (EQ) - reads the room, understands priorities, and knows when to act.
• Handles sensitive information with absolute integrity and confidentiality.

Preferred Skills:

• Experience in a startup environment.
• Experience with automation of manual workflows.

Personality:

• Builder who loves systems.
• Storyteller who can craft a narrative in a deck.
• Operator who can manage the nuts and bolts of a business.
• Discretion and integrity.

Software & Tools:

Schedule:

Full-time

Monday to Friday

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.