Administrative Assistant – Marketing

Jobtailor; São Paulo; Híbrido; BRL 40 000 - 60 000; Tempo integral

Resumo da oferta

Jobtailor in São Paulo is seeking an organized Administrative Assistant to support the team with calendars, reports, and documentation. You will coordinate meetings, manage files, and prepare materials for leadership reviews, while ensuring smooth cross-department communication.

The role requires strong English communication, proficiency with Microsoft Office or Google Workspace, and solid data handling and presentation skills. A hybrid work setup (4 days in-office) is offered.

Qualificações

• Bachelor’s degree in Business Administration, Marketing, or related field.
• Proficient with Microsoft Office or Google Workspace.
• Intermediate-to-advanced spreadsheet and presentation skills.
• Excellent written and verbal English communication.
• Hybrid work willingness: 4 days in-office in São Paulo.
• Strong organization, detail orientation, proactive follow-up, interpersonal skills.

Responsabilidades

• Manage calendars, coordinate meetings, and handle logistical preparation.
• Keep files, records, and team documentation clean, updated, and accessible.
• Generate recurring reports and build slide decks for team and leadership reviews.
• Monitor pending action items and follow up on stakeholder deliverables.
• Assist with general operational requests.
• Serve as a communication channel between internal departments and external teams.
• Perform related administrative, operational, or support tasks as business needs evolve.

Conhecimentos

Microsoft Office

Google Workspace

Spreadsheet proficiency

English communication

Interpersonal skills

Attention to detail

Formação académica

Bachelor's degree in Business Administration, Marketing, or related field

Ferramentas

Microsoft Office suite

Google Workspace

Descrição da oferta de emprego

• Manage calendars, coordinate internal and external meetings, and handle logistical preparation
• Keep files, records, and team documentation clean, updated, and accessible
• Generate recurring reports and build slide decks for team and leadership reviews
• Monitor pending action items and follow up on stakeholder deliverables
• Assist with general operational requests
• Serve as a communication channel between internal departments and external teams
• Perform related administrative, operational, or support tasks as business needs and team priorities evolve

Requirements

• Bachelor's degree in Business Administration, Marketing, or a related field
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides)
• Intermediate-to-advanced proficiency in spreadsheets (data organization, functions, reporting) and presentation tools
• Excellent written and verbal English communication skills
• Willingness to work in a hybrid setup (4 days in-office per week) in São Paulo
• Strong organization, attention to detail, proactive follow-up, and great interpersonal skills

Core Competencies

Demonstrates strong organizational and communication skills while managing calendars, coordinating meetings, and generating reports. Proficient in Microsoft Office and Google Workspace, with a focus on data organization and presentation.

Highest-signal resume keywords

• Bachelor's Degree in Business Administration
• Microsoft Office Proficiency
• Google Workspace Proficiency
• Excellent Written and Verbal Communication Skills
• Strong Organization and Attention to Detail

Hard Skills

• Data Organization
• Reporting
• Presentation Tools
• Spreadsheet Functions

Soft Skills

• Interpersonal Skills
• Proactive Follow-Up

Industry Keywords

• Administrative Support
• Operational Requests
• Team Documentation
• Logistical Preparation