Administrative Back Office Assistant

Jobtailor; Vitória; Presencial; BRL 50 000 - 80 000; Tempo integral

Resumo da oferta

Jobtailor in Brazil is seeking an organized administrator to support data entry, document management, HR routines, and finance tasks. You will monitor internal processes and assist with invoices, boletos, and reconciliations, while coordinating with multiple departments.

The role emphasizes accuracy, written communication, and proactive process improvements in a collaborative back-office environment.

Qualificações

• Bachelor's degree in a related field or currently pursuing one.
• Proficiency with Microsoft Office, especially Excel.
• Strong written communication and organizational skills.

Responsabilidades

• Perform data entry and verification in internal systems (Bling).
• Assist with management of documents, spreadsheets, and files.
• Provide support to HR and Personnel teams with daily routines.
• Monitor progress of internal processes such as registrations, orders, contracts, and payments.
• Support Finance with issuing boletos, invoices, bank reconciliations, and managing payables/receivables.
• Respond to requests from other departments related to internal processes.
• Participate in process improvements and information flow between departments.

Conhecimentos

data entry

data verification

document management

spreadsheet management

accounts payable

accounts receivable

bank reconciliations

issuing invoices

issuing boletos

administrative routines

Formação académica

Bachelor's degree in Business Administration

Bachelor's degree in Accounting

Ferramentas

Microsoft Office

Excel

Descrição da oferta de emprego

Responsibilities

• Perform data entry and verification in internal systems (Bling)
• Assist with the management of documents, spreadsheets, and files.
• Provide support to the Human Resources and Personnel teams with daily routines.
• Monitor the progress of internal processes, such as registrations, orders, contracts, and payments.
• Support the Finance team with issuing boletos (Brazilian payment slips), invoices, bank reconciliations, and managing accounts payable and receivable.
• Respond to requests from other departments related to internal processes and administrative routines.
• Participate in process improvements and in the flow of information between departments.

Requirements

• Bachelor's degree (in progress or completed) in Business Administration, Accounting, or related fields.
• Proficiency with the Office suite, especially Excel (intermediate level).
• Organized, detail-oriented, with strong written communication skills.
• Previous experience in administrative routines or back office.

Hard Skills

• data entry
• data verification
• document management
• spreadsheet management
• accounts payable
• accounts receivable
• bank reconciliations
• issuing invoices
• issuing boletos
• administrative routines

Soft Skills

• organized
• detail-oriented
• strong written communication

Certifications & Qualifications

• Bachelor's degree in Business Administration
• Bachelor's degree in Accounting