Administrative Assistant

Jobtailor; Indaiatuba; Presencial; BRL 27 900 - 50 220; Tempo integral

Resumo da oferta

Jobtailor is seeking an administrative assistant to handle invoice checking and validation, ensuring PO compliance and accurate fiscal data. The role supports internal teams and maintains records in corporate systems.

The position requires a high school diploma, Excel proficiency, and a hybrid work setup in Indaiatuba/SP with 2 days on-site and 3 days remote weekly. Preference given to candidates with purchasing and accounts payable experience.

Qualificações

• High school diploma or equivalent; college studies in business administration, accounting, logistics or related fields preferred.
• Experience in administrative routines.
• Proficient in Microsoft Office, with emphasis on Excel.
• Hybrid work model in Indaiatuba/SP (2 days on-site, 3 days remote).
• Preferred: experience in Purchasing, Fiscal Receiving, Warehouse/Inventory, Accounts Payable or Procurement.
• Knowledge of invoice and purchase order checking and validation processes.
• Familiarity with ERP systems, preferably SAP.

Responsabilidades

• Perform checking and validation of invoices, verifying compliance with purchase orders.
• Confirm receipt of materials and services with the responsible departments before releasing invoices.
• Identify and address discrepancies related to fiscal data, amounts, quantities and records.
• Ensure compliance with processes and deadlines related to invoice receipt.
• Maintain updated records, controls and documentation in corporate systems.
• Support internal teams with requests related to the invoice receiving and validation workflow.

Conhecimentos

Invoice Validation

ERP Systems Familiarity

Accounts Payable Experience

Purchasing Knowledge

Record Keeping

Formação académica

High School Diploma

Business Administration / Accounting / Logistics studies (preferred)

Ferramentas

Microsoft Office

SAP

Descrição da oferta de emprego

• Perform checking and validation of invoices, verifying compliance with purchase orders.
• Confirm receipt of materials and services with the responsible departments before releasing invoices.
• Identify and address discrepancies related to fiscal data, amounts, quantities and records.
• Ensure compliance with processes and deadlines related to invoice receipt.
• Maintain updated records, controls and documentation in corporate systems.
• Support internal teams with requests related to the invoice receiving and validation workflow.

Requirements

• High school diploma (college studies in progress or completed in Business Administration, Accounting, Logistics or related fields preferred).
• Experience in administrative routines.
• Proficient in Microsoft Office, with emphasis on Excel.
• Availability to work in a hybrid model in Indaiatuba/SP (2 days on-site and 3 days remote per week).
• Preferred:
• Experience in Purchasing, Fiscal Receiving, Warehouse/Inventory, Accounts Payable or Procurement.
• Knowledge of invoice and purchase order checking and validation processes.
• Familiarity with ERP systems, preferably SAP.

Core Competencies

Demonstrates expertise in invoice validation and compliance with purchase orders, ensuring accurate fiscal data management and effective communication with internal teams. Proficient in Microsoft Excel and familiar with ERP systems, particularly SAP, to maintain organized records and support administrative processes.

Highest-signal resume keywords

• Invoice Validation
• Microsoft Excel Proficiency
• ERP Systems Familiarity
• Accounts Payable Experience
• Purchasing Knowledge

Hard Skills

• Invoice Checking
• Purchase Order Validation
• Fiscal Data Management
• Administrative Routines
• Record Keeping

Soft Skills

• Attention to Detail
• Communication Skills
• Problem-Solving

Industry Keywords

• Business Administration
• Accounting
• Logistics
• Procurement
• Warehouse Management

Tools & Technologies

• Microsoft Office
• SAP