Administrative Assistant – Facilities

Jobtailor; Campinas; Presencial; BRL 22 320 - 44 640; Tempo integral

Resumo da oferta

Jobtailor in Brazil recruits for an administrative/Accounting support role focused on controlling service provider expenses and month-end close. You will manage mail, pouches, and document flow, coordinate with couriers and the document management partner, and ensure accurate tracking via the intranet system.

The position requires a high school diploma, basic MS Office skills, and SAP knowledge is a plus. Strong organizational and communication skills are essential for collaboration across

Qualificações

• High school diploma required.
• Basic MS Office skills.
• Knowledge of SAP is a plus.

Responsabilidades

• Control service provider expenses through accruals, payment controls, month-end closing and filing to ensure expenses are recorded in the correct accounting period.
• Perform month-end closing procedures and meet deadlines of Accounting and Controllership departments.
• Monitor performance of service providers, establish KPIs and measure unit satisfaction with services delivered.
• Receive and distribute mail at the central building and ensure documents reach correct recipients.
• Sort and distribute pouches/mail bags from branches and organize items sent to branches.
• Provide guidance to other departments regarding mail postings and process assistance.
• Maintain tracking code system in the Intranet Infrastructure area for accurate information.
• Organize and send documentation to the document management company and receive documents back as needed.
• Maintain contact with courier/messenger company and Correios to coordinate document sending and collection.

Conhecimentos

organizational skills

communication skills

guidance

collaboration

Formação académica

high school diploma

Ferramentas

Microsoft Office

SAP

Descrição da oferta de emprego

• Control service provider expenses through accruals, payment controls, month‑end closing processes and filing to ensure expenses are recorded in the correct accounting period. • Perform month‑end closing procedures, meeting the deadlines of the Accounting and Controllership departments. • Monitor the performance of service providers within the scope of contracted services, establish KPIs and measure unit satisfaction with the services delivered. • Receive and distribute mail delivered by the Post Office at the Central building, ensuring documents reach the correct recipients in their departments. • Receive, sort and distribute pouches/mail bags from branches received at the central office, as well as sort and organize items that departments send to branches via the pouch service. • Provide guidance to other departments when necessary regarding mail postings, assisting departments with this process. • Maintain the tracking code system available in the Infrastructure area on the Intranet page, ensuring correct information is available to users. • Organize and send documentation to the document management company and, on occasion, receive documents sent back to the requesting departments. • Maintain direct contact with the courier/messenger company and the Brazilian Post Office (Correios) to coordinate necessary alignments related to the document sending and collection process.

Requirements

• High school diploma.
• Basic Microsoft Office skills.
• Basic SAP.
• Knowledge of SAP is a plus.

Hard Skills

• month‑end closing procedures
• accruals
• payment controls
• KPI establishment
• mail sorting
• document management
• tracking code system

Soft Skills

• organizational skills
• communication skills
• guidance
• collaboration

Certifications & Qualifications

• high school diploma