Administrative Assistant – PWD (Affirmative Action)

Jobtailor; Belo Horizonte; Presencial; BRL 89 280 - 133 920; Tempo integral

Resumo da oferta

Jobtailor is seeking a detail-oriented Administrative Analyst to support Facilities and Procurement for client Sandvik in Belo Horizonte. You will enter data, prepare reports, and help ensure accurate service invoicing.

Proficiency with Power BI and spreadsheets is required; a high school diploma is mandatory with a university degree preferred. This on-site role emphasizes strong communication and data accuracy to keep operations running smoothly.

Qualificações

• High school diploma required; university degree in progress or completed preferred.
• Basic understanding of administrative routines related to service contracts.
• Experience in facilities and/or procurement is desirable.
• Basic English skills preferred.
• Knowledge and experience with Power BI.

Responsabilidades

• Receive monthly measurement reports from suppliers for Sandvik services and forward to finance.
• Control service billing per supplier and record all measurements and invoices.
• Manage Facilities function including maintenance, meetings, and internal requests.
• Gather, compile, and verify information; enter it into reports, forms, and databases.
• Collect and analyze data to create Power BI dashboards with KPIs for Facilities and Procurement.
• Perform standard calculations to compile and report statistics.
• Respond to routine inquiries from internal or external sources about the organization.
• Communicate with stakeholders regarding deliveries, inventory, pricing, and invoices.
• Perform other routine administrative tasks per procedures.

Conhecimentos

Power BI

Data Analysis

Facilities Management

Administrative Routines

Communication Skills

Formação académica

High school diploma

University degree in progress or completed

Ferramentas

Databases

Spreadsheets

Descrição da oferta de emprego

• Receive monthly measurement reports from suppliers for services performed for Sandvik, identify and record the measurement period, and forward these reports to the finance department.
• Control service billing per supplier, recording all measurements and issued invoices.
• Manage the Facilities function (monitoring and preventive building maintenance, meetings, and addressing the needs of Sandvik departments).
• Gather, compile, and verify information, accurately entering it into documents such as reports, presentations, or forms, as well as office systems like databases or spreadsheets.
• Collect and analyze data to create Power BI dashboards containing KPIs and other information for the Facilities and Procurement areas.
• Perform standard calculations to compile and report statistics accurately.
• Respond to or route routine inquiries from internal or external sources about the organization, its activities, or processes, ensuring prompt and accurate responses.
• Communicate with internal and external stakeholders regarding deliveries, inventory, pricing, and invoices, ensuring daily office operations run smoothly.
• Perform other routine administrative tasks in accordance with established organizational procedures.

Requirements

• High school diploma required; university degree in progress or completed is preferred.
• Basic understanding of administrative routines related to service contracts.
• Experience in facilities and/or procurement is desirable.
• Basic English skills preferred.
• Knowledge and experience with Power BI.

Core Competencies

Demonstrates proficiency in data analysis and reporting, particularly using Power BI, while effectively managing facilities operations and administrative tasks. Strong communication skills are essential for liaising with internal and external stakeholders regarding service contracts and procurement processes.

Highest-signal resume keywords

• Power BI
• Data Analysis
• Facilities Management
• Administrative Routines
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Data Entry
• Standard Calculations
• Report Compilation
• KPI Creation
• Invoice Management

Soft Skills

• Attention to Detail
• Problem-Solving
• Organizational Skills

Industry Keywords

• Facilities
• Procurement
• Service Contracts

Tools & Technologies

• Databases
• Spreadsheets