Administrative Assistant (Construction / QS Department)

JACK METAL INDUSTRIES PTE LTD; Região Norte; On-site; BRL 187,000 - 278,000; Full time

Job summary

JACK METAL INDUSTRIES PTE LTD is seeking a responsible Administrative Assistant to support the Quantity Surveyor in daily administrative and project coordination tasks. The role involves preparing quotations, organising project contracts, purchase orders, and related documents, and coordinating material samples and orders with suppliers.

You will maintain filing and assist the project team as required. The ideal candidate is detail-oriented, organised, and capable of liaising with suppliers and

Qualifications

• Support the QS in daily administrative tasks.
• Assist with quotations and contract records.
• Coordinate preparation and submission of project documents.

Responsibilities

• Assist the QS in preparing quotations and maintaining quotation records.
• Organise and maintain project contracts, purchase orders, quotations, and other related documents.
• Coordinate the preparation, labelling, documentation, and submission of material samples to clients and contractors.
• Prepare and place material orders with suppliers, and follow up on order status and delivery schedules.
• Maintain proper filing of project documents, drawings, correspondence, and submission records.
• Liaise with suppliers and internal staff regarding quotations, material orders, deliveries, and documentation.
• Provide administrative and clerical support to the QS and project team as required.

Skills

Responsible

Organised

Detail oriented

Job description

We are looking for a responsible, organised, and detail-oriented Administrative Assistant to support our Quantity Surveyor (QS) in daily administrative and project coordination tasks.

Key responsibilities

• Assist the QS in preparing quotations and maintaining quotation records
• Organise and maintain project contracts, purchase orders, quotations, and other related documents
• Coordinate the preparation, labelling, documentation, and submission of material samples to clients and contractors
• Prepare and place material orders with suppliers, and follow up on order status and delivery schedules
• Maintain proper filing of project documents, drawings, correspondence, and submission records
• Liaise with suppliers and internal staff regarding quotations, material orders, deliveries, and documentation
• Provide administrative and clerical support to the QS and project team as required

About you

• Responsible, organised, and detail-oriented