Administrative Assistant

Moody; São Paulo; Presencial; BRL 40 000 - 60 000; Tempo integral

Resumo da oferta

Moody's Brazil Administrative team is seeking an Administrative Assistant to deliver reliable support for the Brazil office, coordinating facilities, travel, onboarding, and cross-functional collaboration.

Fluency in English, Spanish, and Portuguese with Concur and MS Office proficiency will help manage purchases, invoices, meetings, and stakeholders while handling confidential information.

Qualificações

• Bachelor's degree in Business Administration, Office Management or related field.
• Experience in office administration and facilities management.
• Ability to handle confidential information with professionalism.
• Strong organizational skills and multitasking ability.
• Excellent interpersonal and communication skills with executives and teams.

Responsabilidades

• Deliver reliable and professional administrative support to the Brazil office, contributing to workplace operations and facilities coordination.
• Process purchase requisitions, invoices and accounts payable documentation accurately and timely.
• Support onboarding and offboarding activities, including workspace preparation and access coordination.
• Coordinate meetings and events, including room bookings, visitor access, and logistics.
• Manage office supplies and pantry inventories; place orders as needed.
• Support other departments with a team-oriented mindset and backup across administrative functions as needed.
• Contribute to special projects and perform additional administrative responsibilities.

Conhecimentos

Multilingual EN/ES/PT

Concur

Office Administration

Organization

Communication

MS Office

AI awareness

Confidentiality

Formação académica

Bachelors in Admin

Ferramentas

Concur

MS Office Suite

Descrição da oferta de emprego

Let's begin! Administrative Assistant (15296)

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Skills and Competencies Required

• Fluent in English, Spanish and Portuguese and strong business English communication skills, both written and verbal, to effectively support local and international stakeholders
• Proficiency in Concur
• Experience in office administration and facilities management
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, track processes, identify problems and solutions proactively
• High level of motivation and persistence
• Excellent interpersonal and communication skills with the ability to build trusted relationships and work collaboratively with executives, stakeholders, and cross-functional teams; ability to coordinate activities across multiple countries, cultures, and business units, ensuring alignment among local and regional stakeholders
• Demonstrated ability to handle confidential information with professionalism, discretion, ownership, and a proactive, service-oriented approach
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint, to support daily administrative and operational activities
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education

• Bachelor's degree in Business Administration, Office Management or a related field; equivalent professional experience will be considered

Responsibilities

Deliver reliable and professional administrative support to the Brazil office, contributing to workplace operations, facilities coordination, and the smooth day-to-day operation of local teams.

• Process purchase requisitions, invoices and accounts payable documentation accurately and in a timely manner, using the correct approvals and supporting records
• Prepare and process travel and expense documentation accurately and in a timely manner, ensuring compliance with internal policies and documentation requirements
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and follow-up documentation
• Coordinate meetings and events by arranging room bookings, visitor access, refreshments, materials, conferencing facilities, and other logistical requirements
• Manage office supplies, stationery and pantry inventories, placing orders as needed to maintain appropriate service levels
• Support other departments including Sales, Finance, Human Resources, Marketing, IT and Legal with a team-oriented mindset and the flexibility to adapt to changing business priorities and provide backup support across administrative functions as needed
• Contribute to special projects and perform additional administrative responsibilities as required to support business operations

About the Team

Our Brazil Administrative team is at the heart of Moody's local office operations, ensuring a well-organized, efficient, and professional workplace environment. The team provides critical support across multiple business functions — including Sales, Finance, Human Resources, Marketing, IT, and Legal — enabling teams to focus on delivering Moody's core mission. By joining our team, you will be part of a collaborative and dynamic environment that spans multiple countries and cultures, contributing to operational excellence while embracing digital tools and AI-powered platforms to continuously improve how we work.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.