Administrative Assistant

Moody's Investors Service; São Paulo; Híbrido; BRL 90 000 - 150 000; Tempo integral

Resumo da oferta

Moody's Investors Service in Brazil is seeking an organized, proactive Administrative Specialist to support workplace operations across the Brazil office. You will handle purchase orders, travel, onboarding, meeting logistics, and cross-functional coordination to keep local teams productive and compliant.

Join a dynamic, multinational team that values collaboration, discretion, and continuous improvement. Strong English/Spanish/Portuguese communication and proficiency with Concur and MS Office

Qualificações

• Fluent in English, Spanish and Portuguese with strong written and verbal communication.
• Proficient in Concur and MS Office suite.
• Experience in office administration and facilities management.

Responsabilidades

• Deliver reliable administrative support to the Brazil office and coordinate day-to-day operations.
• Process purchase requisitions, invoices and accounts payable with proper approvals.
• Prepare and process travel and expense documentation in line with internal policies.
• Support onboarding and offboarding, workspace preparation and access coordination.
• Coordinate meetings and events: room bookings, refreshments, materials, conferencing facilities, etc.
• Manage office supplies and pantry inventories; place orders as needed.
• Collaborate with Sales, Finance, HR, Marketing, IT and Legal for cross-functional support.
• Contribute to special projects and provide backup across administrative functions.

Conhecimentos

Languages EN/ES/PT

Concur

Office administration

Facilities management

Organizational skills

Stakeholder collaboration

Confidentiality

MS Office

AI awareness

Formação académica

Bachelor's in Business Administration / Office Management

Ferramentas

Concur

MS Office

Descrição da oferta de emprego

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

Skills and Competencies Required

• Fluent in English, Spanish and Portuguese and strong business English communication skills, both written and verbal, to effectively support local and international stakeholders
• Proficiency in Concur
• Experience in office administration and facilities management
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, track processes, identify problems and solutions proactively
• High level of motivation and persistence
• Excellent interpersonal and communication skills with the ability to build trusted relationships and work collaboratively with executives, stakeholders, and cross-functional teams; ability to coordinate activities across multiple countries, cultures, and business units, ensuring alignment among local and regional stakeholders
• Demonstrated ability to handle confidential information with professionalism, discretion, ownership, and a proactive, service-oriented approach
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint, to support daily administrative and operational activities
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education

• Bachelor's degree in Business Administration, Office Management or a related field; equivalent professional experience will be considered

Responsibilities

Deliver reliable and professional administrative support to the Brazil office, contributing to workplace operations, facilities coordination, and the smooth day-to-day operation of local teams.

• Process purchase requisitions, invoices and accounts payable documentation accurately and in a timely manner, using the correct approvals and supporting records
• Prepare and process travel and expense documentation accurately and in a timely manner, ensuring compliance with internal policies and documentation requirements
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and follow-up documentation
• Coordinate meetings and events by arranging room bookings, visitor access, refreshments, materials, conferencing facilities, and other logistical requirements
• Manage office supplies, stationery and pantry inventories, placing orders as needed to maintain appropriate service levels
• Support other departments including Sales, Finance, Human Resources, Marketing, IT and Legal with a team-oriented mindset and the flexibility to adapt to changing business priorities and provide backup support across administrative functions as needed
• Contribute to special projects and perform additional administrative responsibilities as required to support business operations

About the Team

Our Brazil Administrative team is at the heart of Moody's local office operations, ensuring a well-organized, efficient, and professional workplace environment. The team provides critical support across multiple business functions — including Sales, Finance, Human Resources, Marketing, IT, and Legal — enabling teams to focus on delivering Moody's core mission. By joining our team, you will be part of a collaborative and dynamic environment that spans multiple countries and cultures, contributing to operational excellence while embracing digital tools and AI-powered platforms to continuously improve how we work.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.