Administrative Assistant

EF; Guarulhos; Presencial; BRL 48 000 - 72 000; Tempo integral

Resumo da oferta

Moody's is seeking a Brazil Office Administrator to deliver professional admin support, facilities coordination, and day-to-day operations for our Brazil office. The role includes processing invoices, travel expenses, onboarding/offboarding, and coordinating meetings with stakeholders across regions.

You will support multiple departments, manage supplies, and contribute to special projects, while upholding confidentiality and embracing responsible AI practices to improve processes.

Qualificações

• Bachelor's degree required or equivalent professional experience.
• Experience in office administration and facilities management.
• Ability to manage multiple tasks and prioritize effectively.
• Experience coordinating with executives and stakeholders across regions.

Responsabilidades

• Deliver reliable and professional administrative support to the Brazil office, contributing to workplace operations, facilities coordination, and day-to-day operations.
• Process purchase requisitions, invoices and accounts payable documentation accurately and timely.
• Prepare and process travel and expense documentation in line with internal policies.
• Support onboarding and offboarding for new and departing employees, including workspace preparation and access coordination.
• Coordinate meetings and events, including room bookings, visitor access, refreshments, and conferencing facilities.
• Manage office supplies and pantry inventories, placing orders as needed.
• Provide backup support across administrative functions to other departments as needed.
• Contribute to special projects and other administrative responsibilities.

Conhecimentos

English, Spanish and Portuguese flu -

Strong organizational skills

Excellent interpersonal and comms

Coordinate across countries/cultures

Discretion with confidential info

Office administration & facilities mgm

Proficiency with Microsoft Office

Curiosity about AI and responsible AI

Formação académica

Bachelor's degree in Business Administration or related field

Ferramentas

Concur

Microsoft Office Suite

Descrição da oferta de emprego

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Skills And Competencies Required

• Fluent in English, Spanish and Portuguese and strong business English communication skills, both written and verbal, to effectively support local and international stakeholders
• Proficiency in Concur
• Experience in office administration and facilities management
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, track processes, identify problems and solutions proactively
• High level of motivation and persistence
• Excellent interpersonal and communication skills with the ability to build trusted relationships and work collaboratively with executives, stakeholders, and cross-functional teams; ability to coordinate activities across multiple countries, cultures, and business units, ensuring alignment among local and regional stakeholders
• Demonstrated ability to handle confidential information with professionalism, discretion, ownership, and a proactive, service-oriented approach
• Proficiency in Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint, to support daily administrative and operational activities
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education

• Bachelor's degree in Business Administration, Office Management or a related field; equivalent professional experience will be considered

Responsibilities

Deliver reliable and professional administrative support to the Brazil office, contributing to workplace operations, facilities coordination, and the smooth day-to-day operation of local teams.

• Process purchase requisitions, invoices and accounts payable documentation accurately and in a timely manner, using the correct approvals and supporting records
• Prepare and process travel and expense documentation accurately and in a timely manner, ensuring compliance with internal policies and documentation requirements
• Support onboarding and offboarding activities for new and departing employees, including workspace preparation, access coordination and follow-up documentation
• Coordinate meetings and events by arranging room bookings, visitor access, refreshments, materials, conferencing facilities, and other logistical requirements
• Manage office supplies, stationery and pantry inventories, placing orders as needed to maintain appropriate service levels
• Support other departments including Sales, Finance, Human Resources, Marketing, IT and Legal with a team-oriented mindset and the flexibility to adapt to changing business priorities and provide backup support across administrative functions as needed
• Contribute to special projects and perform additional administrative responsibilities as required to support business operations

About The Team

Our Brazil Administrative team is at the heart of Moody's local office operations, ensuring a well-organized, efficient, and professional workplace environment. The team provides critical support across multiple business functions — including Sales, Finance, Human Resources, Marketing, IT, and Legal — enabling teams to focus on delivering Moody's core mission. By joining our team, you will be part of a collaborative and dynamic environment that spans multiple countries and cultures, contributing to operational excellence while embracing digital tools and AI-powered platforms to continuously improve how we work.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.