Administrative Advisor

Casa Hacker; São Paulo; Híbrido; BRL 42.000 - 70.000; Jornada completa

Descripción de la vacante

Casa Hacker in São Paulo, Brazil, seeks an Administrative Advisor to support the organization’s administrative, financial, and institutional operations, ensuring efficiency in internal processes and aiding project execution.

You will draft institutional documents, manage contracts and expenses, oversee asset inventories, organize meetings, and train staff in policies. This role offers a hybrid work model with occasional on-site activities, contributing to social impact through digital inclusion.

Formación

• Technical or higher education degree in technology, administration, business management, or related fields.
• Experience in administrative, financial, or social operational roles.
• Knowledge of financial control, cash flow, and organization of accounting documents.
• Experience with project management and productivity tools.
• Proficiency with Google Cloud Suite and administrative management platforms.
• Good written communication and organizational skills.
• Experience with AI tools for process and control improvement.
• Proactivity and the ability to work both autonomously and collaboratively.

Responsabilidades

• Draft, review, and forward institutional documents such as reports, terms of reference, and internal communications.
• Manage purchases and contracts, from screening, drafting, forwarding for analysis, and tracking signatures.
• Manage expenses and revenues by cost centers, accountability, invoices, bank reconciliation, and payment transfers.
• Control the inventory of the organization's assets, including technological equipment, office supplies, and materials.
• Mail correspondence and forward packages between branches or partner organizations.
• Organize the logistics of meetings, events, and training sessions, including space reservations, material purchasing, and team support.
• Provide institutional assistance through the organization's communication channels.
• Train and support the internal team in administrative and financial processes and institutional policies.
• Organize and document the organization's standard operating procedures.
• Support the executive board and board of directors in strategic demands.

Conocimientos

Proactivity

Autonomy

Collaboration

Written communication

Organization

Educación

Technical or higher education degree in technology/administration/business management

Herramientas

Google Workspace

Admin platforms

AI tools

Descripción del empleo

Casa Hacker is a non-profit organization dedicated to digital inclusion, social innovation, and STEAM education. We work with historically excluded communities and populations, promoting access to knowledge, technologies, and opportunities for social transformation.

Job Description

We are looking for an Administrative Advisor who will be responsible for supporting the organization’s administrative, financial, and institutional operations, ensuring efficiency in internal processes and assisting the team in project execution.

// main responsibilities

• Draft, review, and forward institutional documents such as reports, terms of reference, and internal communications.
• Manage purchases and contracts, from screening, drafting, forwarding for analysis, and tracking signatures.
• Manage expenses and revenues by cost centers, accountability, invoices, bank reconciliation, and payment transfers.
• Control the inventory of the organization's assets, including technological equipment, office supplies, and materials.
• Mail correspondence and forward packages between branches or partner organizations.
• Organize the logistics of meetings, events, and training sessions, including space reservations, material purchasing, and team support.
• Provide institutional assistance through the organization's communication channels.
• Train and support the internal team in administrative and financial processes and institutional policies.
• Organize and document the organization's standard operating procedures.
• Support the executive board and board of directors in strategic demands.

// what you bring with you

• Technical and/or higher education degree in technology, administration, business management, or related fields.
• Previous experience in administrative, financial, or social operational roles.
• Knowledge of financial control, cash flow, and organization of accounting documents.
• Experience with project management and productivity tools.
• Proficiency in tools featuring the entire Google cloud suite and administrative management platforms.
• Good written communication and organization skills.
• Experience with AI tools for process and control improvement.
• Proactivity and the ability to work both autonomously and collaboratively.

// terms of the role

• Legal entity (PJ) contracting regime.
• Hybrid work model, mostly remote with occasional on-site activities upon demand.