Admin Executive

Fndr Headhunting; Região Norte; On-site; BRL 164,000 - 242,000; Full time

Job summary

The Admin Executive will support facilities, travel and general office administration for a national sports association. You’ll manage facility bookings, coordinate travel and insurance, and act as a primary contact for operations and events.

Role requires at least 1 year of relevant experience, a business-related diploma, strong data entry and planning skills, and excellent communication with multiple stakeholders.

Qualifications

• Minimum 1 year of relevant work experience.
• Diploma or higher in Business Administration or related field.
• Strong data entry, planning and scheduling skills.
• Excellent written and verbal communication and interpersonal skills.
• Able to collaborate with multiple stakeholders and service providers.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Facilities Administration: process bookings for national sport venues and events; coordinate with venue operators.
• Community Membership Platform: manage the organisation's membership platform.
• Travel Administration: coordinate travel, accommodation and insurance for national team travel; liaise with travel agents.
• Other Duties: support calendar, liaise with landlord on office matters, take minutes at meetings and handle inquiries.

Skills

Data entry

Time management

Scheduling

Planning

Communication

Stakeholder management

Team communication

Problem solving

Attention to detail

Interpersonal skills

Education

Diploma / Advanced Diploma in Business Administration or Sports Management

Graduate Diploma or higher in related field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Admin Executive (Sports Administration)

About the Company

Our client is a national sports association that supports high-performance athletes, national teams, events and programmes. Their administration team works closely with internal and external stakeholders to make sure athletes can train, travel and compete without logistical friction.

Job Description

Our client requires an Admin Executive to join their administration team and report to the Assistant Director (Administration). The role covers facilities administration, travel and accommodation coordination for national team trips, and general office administration. You will work closely with internal teams, external partners and service providers, and act as a key point of contact on facilities and travel matters.

Responsibilities

Facilities Administration

• Process bookings of national sports venue facilities for high-performance training of national and development squads
• Process facility bookings for the organisation's events and programmes
• Coordinate with venue operators to ensure training and event schedules run smoothly

Community Membership Platform

• Manage the organisation's community membership platform

Travel Administration

• Work with the respective sports to coordinate and manage all travel, accommodation and insurance requirements for national team travel overseas for competitions and training
• Act as the main point of contact with the travel agent or service provider on all travel matters
• Act as the main point of contact for all travel insurance matters
• Ensure all travel, accommodation and insurance bookings are in line with the organisation's processes and policies

Other Duties

• Keep abreast of all activities in the organisation's calendar
• Assist in office administration duties, including liaising with the landlord on matters relating to furniture and equipment
• Support the Assistant Director (Administration) on other ad-hoc duties when assigned
• Act as the point of contact for all enquiries to the organisation
• Take minutes during meetings

Requirements

• At least 1 year of relevant working experience
• At least a Diploma, Advanced Diploma, Higher Diploma or Graduate Diploma, preferably in Business Administration, Physical Education, Sports Management or a sports-related field
• Good understanding of data entry and administrative work
• Meticulous attention to detail, with strong time management, scheduling and planning skills
• Good written and verbal communication and interpersonal skills
• Strong and effective team communicator with good problem-solving skills
• Able to establish and maintain good relationships with multiple stakeholders
• Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint)

Preferred Qualifications

• Other relevant qualifications
• Available to start on short notice

Why Join This Role

This role puts you behind the scenes of national-level sport. Your work directly supports national teams, events and programmes, from the facilities athletes train in to the overseas trips they take to compete. The role is varied, covering facilities, travel, insurance, membership and office operations. You will be the main point of contact on travel matters and the first point of contact for enquiries, which gives you real ownership from day one. It is also a strong entry point for building a career in sports administration.

Employment Details

Employment Type: Full-Time, Permanent

Location: Singapore

Experience Level: 1+ Year