ADMIN ASSISTANT

RHYX PTE LTD; Região Norte; Presencial; BRL 122 000 - 170 000; Tempo integral

Resumo da oferta

RHYX PTE LTD is seeking an Admin Assistant to support HR and operations within our growing team. The role covers work pass administration, liaison with agencies, employee records, and payroll-related tasks.

Strong English and Chinese communication is essential for internal and external coordination. The position requires in-office presence at our Singapore location with standard hours and occasional duties for renewals, audits, and facility maintenance.

Qualificações

• Strong problem-solving and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Fluent in English and Chinese (written and spoken).

Responsabilidades

• Handle work pass applications, issuances, renewals and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registrations/renewals for employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, licences).
• Coordinate supply replenishment/purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to calls, WhatsApp messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repairs/services for outlets.

Conhecimentos

Problem solving

Multitasking

English & Chinese

Ferramentas

MS Office

Descrição da oferta de emprego

We are a Franchisee of an established F&B brand seeking a proactive and organisedAdmin Assistantto support our HR and operations functions in our growing team.

Key Responsibilities:

• Handle work pass applications, issuance, renewals and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registration/renewals for new/existing employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
• Coordinate supply replenishment/purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to phone calls, WhatsApp messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repairs/services for outlets.

Working Hours:

5.5 Days Work Week > Monday–Friday 9:00 am–6:00 pm (In Office) and Saturday 9:00 am-1:00 pm (WFH)

Workplace Location:

9@Tagore, Postal Code 787472

Nearest MRT Station: Lentor MRT (TE5)

Bus No: 138,167,169,860,980

Requirements:

• Strong problem-solving and multitasking skills.
• Able to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Proficiency in English and Chinese language (written and spoken) is required to effectively communicate and liaise with Chinese-speaking internal colleagues, external vendors, and jobseekers who primarily communicate in Chinese.

Additional Information / Other Remarks

• Please note that work pass/employment visa sponsorship is not available for this position.