Accounts Payable Specialist

Figure; São Paulo; On-site; BRL 70,000 - 110,000; Full time

Job summary

Figure is an AI robotics company developing autonomous humanoid robots. We are seeking an Accounts Payable Specialist to support our accounting team and manage AP processes end-to-end from São Paulo, Brazil.

The role requires 2–5 years of hands-on AP experience in a fast-paced, high-growth environment. You will work with NetSuite and Ramp, drive process improvements, and manage vendor relationships while ensuring accurate reporting and compliant controls.

Qualifications

• 2–5 years of hands-on accounts payable experience.
• Experience in a fast-paced, high-growth environment with high-volume AP.
• Manufacturing experience is a plus.
• Familiarity with accounting/ERP software (NetSuite, Oracle) and AP tools like Ramp.
• Proficient Excel/Google Sheets for data analysis and reporting.
• Strong communication with vendors and internal stakeholders.
• Process-oriented mindset with ability to document and improve processes.
• A self-starter who drives process improvements.

Responsibilities

• Invoice processing and verification for accuracy, completeness, and proper authorization.
• Record payables in the general ledger and support month-end close and audits.
• Drive process improvements using AI/automation tools to scale operations.
• Manage employee expenses and company card transactions (Ramp) in NetSuite.
• Vendor onboarding and relationships to ensure smooth operations and timely payments.
• Generate AP aging reports and assist with cash flow forecasting.
• Ensure all AP activities comply with internal policies and controls.

Skills

Accounts payable

High-volume processing

Analytical skills

Excel/Google Sheets

Communication

Process improvement

Tools

NetSuite

Ramp

Oracle

Job description

Figure is an AI robotics company developing autonomous general-purpose humanoid robots. The goal of the company is to ship humanoid robots with human level intelligence. Its robots are engineered to perform a variety of tasks in the home and commercial markets. Figure is headquartered in San Jose, CA.

We are looking for an Accounts Payable Specialist. This role will support our Accounting team and manage our AP processes and systems from end to end.

Responsibilities

• Invoice Processing & Verification: Ensure timely processing and thorough validation of incoming invoices and payment requests for accuracy, completeness, and proper authorization.

• Accounting & Reconciliation: Accurately record payables transactions in the general ledger and provide integral support for month-end close, audit requests, and bank reconciliations.

• Drive continuous improvement by proactively identifying and implementing process efficiencies, emphasizing the use of AI and automation tools (e.g., Ramp, NetSuite) to scale operations and handle rapidly increasing transaction volume.

• Expense & Card Management: Manage the end-to-end process for employee expense reimbursements and company credit card (e.g., Ramp) transactions, including review, coding, policy compliance, and reconciliation of card statements in NetSuite.

• Vendor Relationship Management: Manage vendor onboarding and relationships with vendors and suppliers to ensure smooth operations and timely payments.

• Reporting: Generate weekly, monthly, and quarterly AP aging reports, highlighting payment status and forecasting for cash flow management.

• Compliance: Ensure all AP activities are aligned and comply with internal policies and controls.

Requirements

• Experience: 2–5 years of hands-on accounts payable experience, including managing a high volume of transactions, ideally in a fast-paced, high-growth environment. Experience in a manufacturing environment is a plus.

• Systems Knowledge: Demonstrated expertise with accounting/ERP software (e.g., NetSuite, Oracle, or similar). Experience with invoice automation or AP management tools like Ramp is highly desired.

• Analytical Skills: Strong attention to detail, organizational skills, and a knack for identifying and resolving discrepancies.

• Technical Proficiency: Proficient Excel/Google Sheets skills for data analysis and reporting.

• Communication: Exceptional verbal and written communication skills for successful collaboration with vendors and internal stakeholders.

• Process-Oriented: A self-starter mindset with a passion for creating, documenting, and continuously improving processes.