Specialist - Lease Contract Management

Edamah Company; Manama; On-site; BHD 12,000 - 24,000; Full time

Job summary

Edamah is seeking a Specialist - Lease Contract Management to join our Property Management team. The role focuses on administering, managing, and ensuring compliance of our real estate lease portfolio using Yardi and CRM tools.

You will monitor critical dates and obligations, coordinate renewals, support amendments, and provide reliable portfolio reporting to management while collaborating with Leasing, Finance, Legal, and Asset Management teams.

Qualifications

• 5-7 years of experience in lease management or commercial real estate.
• Strong understanding of lease lifecycle processes and compliance.
• Experience using Yardi and CRM for lease data management.

Responsibilities

• Manage the complete lifecycle of lease contracts from preparation to renewal, expiry, and termination.
• Maintain a central electronic lease register and contractual information within Yardi.
• Verify lease terms against approved commercial agreements before activation in the system.
• Coordinate renewals and amendments with relevant stakeholders across Leasing, Finance, Legal, and Property Management.
• Monitor critical dates, obligations, and rent increases; report on portfolio performance.
• Maintain tenant contact records in Yardi CRM and ensure proper documentation of communications.
• Prepare regular lease expiry, occupancy, and compliance reports.

Skills

Lease management

Contract administration

CRM management

Reporting

Education

Bachelor's degree in Real Estate

Business Administration

Tools

Yardi

Job description

Edamah is seeking a Specialist - Lease Contract Management to join our Property Management team. This position offers a unique opportunity to work in the dynamic field of commercial real estate, managing leases and contracts that are pivotal to our operations and growth.

As a Specialist - Lease Contract Management at Edamah, you will be responsible for the effective administration, management, compliance, and lifecycle control of the company’s real estate lease portfolio. The Specialist - Lease Contract Management will maintain accurate contractual data, monitor critical lease dates and obligations, coordinate lease documentation, support renewals and amendments, and provide reliable portfolio reporting to management. The position will work closely with Leasing, Property Management, Finance, Legal, Facilities Management, Asset Management, and tenants to ensure that lease contracts are commercially and operationally well managed.

Responsibilities

1. Lease Contract Administration

• Manage the complete lifecycle of lease contracts from preparation and execution through renewal, amendment, expiry, and termination.
• Maintain a central and accurate electronic lease register and contractual information within Yardi.
• Verify lease terms against approved commercial agreements before contracts are activated in the system.

2. Yardi Property Platform & CRM

• Implement the onboarding of Yardi (as per approvals)
• Act as the key business user for lease contract administration within Yardi.
• Train relevant Leasing and Property Management staff on lease and CRM procedures within Yardi.

3. Lease Expiry & Renewal Management

• Monitor all critical dates and ensure adequate advance notification to relevant stakeholders.
• Coordinate renewal processes with Leasing, Asset Management, Property Management, Finance, and Legal.
• Escalate leases approaching expiry where commercial decisions have not been made.

4. Lease Compliance & Contractual Obligations

• Monitor contractual compliance by both landlord and tenant.
• Maintain a lease obligation register.
• Identify potential contractual breaches and coordinate appropriate action with Property Management and Legal.

5. Commercial & Financial Coordination

• Validate rental schedules and other contractual charges before activation.
• Monitor contractual rent increases, indexation, turnover rent, and other income provisions.
• Provide accurate lease information for budgeting, forecasting, valuation, and asset management activities.

6. Tenant & CRM Management

• Maintain accurate tenant contact information and organisational records in Yardi CRM.
• Establish a consistent record of significant tenant communications and commercial interactions.
• Coordinate with Leasing and Property Management to ensure tenant requests and contractual matters are properly recorded and followed through.

7. Reporting & Management Information

• Prepare regular and ad-hoc reports including, but not limited to, lease expiry schedule, occupancy and tenancy reports, lease compliance report, and security deposit and bank guarantee register.

Preferred Experience Background

5-7 years of experience in lease management or commercial real estate.

Educational Background

Bachelor's degree in Real Estate, Business Administration, or related field.