Setting out Manager

Havelock One Interiors; Askar; On-site; BHD 30,000 - 54,000; Full time

Job summary

Havelock One Interiors is seeking an experienced Project Coordinator to oversee complex joinery projects from site surveys through manufacturing and delivery. You will coordinate the setting out team, manage shop drawings, and ensure materials, timelines, and budgets align with client expectations.

The role requires a decade of experience in manufacturing joinery, strong technical capability with timber and hardware, and proficiency in Autodesk products and Microsoft Office.

Qualifications

• Minimum of ten years experience in a manufacturing setting.
• Expert in joinery setting out from site survey to manufacturing drawings and cutting lists.
• Strong knowledge of timber, boards, veneers, laminates, and hardware.
• Technical/execution capability to solve issues with materials such as glass, acrylics, stone, metals, fabrics.
• Proficient in Autodesk products and Microsoft Office.
• Familiar with FSC, LEED, FR standards, etc.

Responsibilities

• Coordinate and manage assigned projects.
• Oversee shop drawings preparation and submittal process.
• Review project program, schedules, and manage client expectations.
• Lead coordination with production departments; check materials details and oversee variations.
• Oversee material procurement and planning to ensure materials arrive before production.
• Prepare project status reports and issue cutting lists to manufacturing.
• Coordinate with site team for timely site surveys or alternative options when surveys are not possible.

Skills

Excellent communication

Team player

Organizational skills

Dynamic personality

Multinational environment experience

Tools

Autodesk products

Microsoft Office

Job description

Role Summary

The person will be responsible for coordinating and managing External and Internal Clients and Setting out team to ensure the smooth flow of the project manufacturing process and ultimately, client satisfaction balanced with quality and cost performance. Support divisional performance to continuously enhance our service to our clients and support efficiency improvement to maintain competitiveness and increase business activity. Support the functional head in planning out activities, prioritizing deliveries in line with the strategic plan, and overseeing day to day management and planning of setting out resources and processes to attend to commitments to achieve continuous improvement in process efficiency. Client communication, as well as internal communications with other concerned functional areas also with the intention to collaborate, coordinate information and needs of running projects.

Role Description

• Manage and oversee the effective management of assigned projects
• Review project details and guide and steer the setting out team processes of material submissions, procurement, shop drawings development, prototyping, manufacturing delivery etc
• Reviewing, overseeing the Project program and schedules, and managing client expectations
• Review and management of the Shop drawings preparation and submittal process
• Lead and manage coordination with the production departments. Checking materials allowed details and oversee clearance for variations internally and with clients
• Review specifications of the project and obtain clearance for discrepancies between specs and estimated details. Overseeing identification of project material requirements
• To oversee and manage material procurement and planning so that all materials arrive before production is commenced
• Identification of RFIs and managing the process with clients
• Overseeing the sourcing of hardware accessories and optimizing where possible
• Overseeing the timely project drawings approval process
• Providing guidance and managing the issuance to factory of cutting lists, loading lines
• Coordination with site team and setting out for getting timely site surveys or arranging alternative options for issuing the job if site surveys not possible such as over-sizing and following an agreed setting out plan (usually the case on fast-track projects)
• Interpreting contractual works requirements and obligations
• Overseeing follow up of project-related procurement
• Preparation of Projects Status report
• Forward planning schedules and forecasts for cutting lists issuance to manufacturing

Candidate Requirements

• Minimum of ten years similar experience in a manufacturing setup
• Track record and experience in all aspects of joinery setting out from site survey, preparing manufacturing shop drawings, and cutting lists, through to material take off and ordering, preparation of site working drawings and loading lines
• Sound knowledge of manufacturing procedures and common joinery materials including timber, boards, veneers, laminates, and hardware are vital
• Very strong technical and execution capabilities with the ability to solve/provide guidance on technical issues, details, and materials integration such as glass, acrylics, stone, metals, fabrics etc
• Well versed in Autodesk Products and Microsoft Office applications
• Familiar with FSC, Leed requirements, FR standards etc
• Excellent communication and interpersonal skills and the ability to work successfully in a multinational environment
• Good organizational skills, dynamic personality to manage a fast-moving environment
• Team player, good team mentor and organizational skills
• The candidate should have experience in managing a team of 15 to 20 members