Procurement Executive

Zahrawi Group; Manama; On-site; BHD 20,000 - 30,000; Full time

Job summary

A leading procurement firm in Bahrain is seeking a Procurement Executive to manage sourcing and procurement activities. Responsibilities include coordinating with vendors, overseeing purchase orders, and ensuring compliance with company standards. The ideal candidate has a Bachelor's degree and a minimum of 2 years of experience. Strong skills in MS Office and negotiation are essential for this role. Candidates must be willing to relocate to a company visa.

Qualifications

• Minimum 2 years of experience in procurement or related field.
• Strong analytical skills and attention to detail.
• Proven ability to negotiate with vendors.

Responsibilities

• Oversee sourcing and procurement of goods and services.
• Manage purchase orders and requisitions.
• Coordinate with vendors regarding order confirmations and discrepancies.

Skills

MS Office Suite

Time Management

Process optimization

Analytical Skills

Negotiation

Education

Bachelor's Degree

Job description

Job Brief

The Procurement Executive is responsible for overseeing the sourcing and procurement of goods and services in alignment with company needs and objectives.

Accountabilities

Inventory Assessment

• Determine if inventory quantities are sufficient for needs, ordering more material when necessary, in coordination with the Sr. Procurement Coordinator.

Approvals

• Follow up with the Line Manager to obtain approvals for any orders placed outside the agreed terms with the vendor, as necessary.
• Ensure effective and professional business correspondence and communication.

Purchase Orders

• Update the price list with new purchasing prices in coordination with relevant departments to maintain accuracy.
• Prepare various reports on purchasing activities for demand planning and track the status/progress of issued POs.
• Coordinate all pre-purchase order activities, from the initiation of the ORF to PO issuance.
• Organize and manage purchase orders, requisitions, and related documentation.

Advance Payments

• Coordinate with the Finance Department to initiate advance payments as required.
• Prepare Sales Orders and generate weekly reports for upcoming deliveries.
• Ensure timely issuance of POs for all non-stock items related to created sales orders.
• Apply for permits online for items scheduled for delivery.
• Obtain necessary regulatory permits and manage inbound shipments to ensure the smooth and timely movement of materials.

External Coordination

• Prepare and review vendors order confirmation for accuracy & ensure all PO conditions are met.
• Respond to the vendors about purchase order changes, cancellations, and delays.
• Coordinate all post purchase order activities until final receipt in the warehouse.
• Investigate discrepancies and other customer satisfaction issues with vendors to assist the sales team in finding a solution.
• Follow up on the progress of POs with applicable vendors to obtain confirmation of deliveries.
• Arrange the export of defective items (with the help of the Sales team) and the import of the items once fixed by the vendor.

Minimum Qualification

Bachelors Degree

Years of Experience

2+ years

Job Specific Skills

Proficient in MS Office Suite, Time Management, Process optimization, Analytical Skills, Negotiation

Additional Details

Candidates should be based in Bahrain and should be willing to move to Company visa.