Front Desk & Admin Lead — Hybrid & Growth Focus

Chalhoub Group; Manama; On-site; BHD 7,000 - 11,000; Full time

Benefits offered by this job

Health care

Employee discounts

Remote and flexible working policies

Job summary

Chalhoub Group, a leading luxury retailer in the Middle East, seeks an organized administrator to support policies, records and procurement, facilities and events, and front-office operations in Manama. You will coordinate travel, manage contracts, maintain records and assist visitors with professionalism and care.

Fluency in Arabic and English is required, along with strong Excel skills and the ability to adapt to changing processes.

Qualifications

• Fluent Arabic and English communication skills, both written and spoken.
• Strong Microsoft Excel skills, including maintaining trackers, preparing reports and managing administrative data.
• Fast learner with the ability to adapt quickly to new processes, systems and business requirements.
• Ability to use AI-enabled productivity tools responsibly to support administrative efficiency, reporting and day-to-day coordination

Responsibilities

• Follow all relevant administrative policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
• Prepare and review operational reports and schedules to ensure accuracy and efficiency
• Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions
• Follow up on all matters pertaining to customer/supplier contracts
• Ensure the periodic replenishment of all stationary and groceries
• Ensure proper tracking of requisitions, contracts, and orders
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement
• Oversee corporate events coordination
• Manage processes to ensure facilities safety and security, housekeeping, parking and recreational facilities management, and all functional areas
• Coordinate travel schedules including hotel booking, flight bookings and visa arrangements for staff and visitors
• Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
• Participate in relevant projects and community activities as and when needed
• Manage reception, visitor and telephone services, including answering and forwarding calls, providing information, greeting and directing visitors, maintaining guest reservations and telephone lists, tracking international calls and faxes, monitoring staff whereabouts, and arranging transportation for guests when requested
• Maintain up-to-date telephone lists
• Be role-models of Chalhoub Group values and culture
• Work collaboratively with internal teams and external partners to ensure seamless operations

Skills

Arabic & English

Excel

Fast learner

GenAI tools

Tools

Excel

Job description

Chalhoub Group, a leading luxury retailer in the Middle East, seeks an organized administrator to support policies, records and procurement, facilities and events, and front-office operations in Manama. You will coordinate travel, manage contracts, maintain records and assist visitors with professionalism and care.

Fluency in Arabic and English is required, along with strong Excel skills and the ability to adapt to changing processes.