Front Office & Admin Coordinator

Bidfood Middle East; Bahrain; On-site; BHD 6,700 - 10,000; Full time

Job summary

Bidfood Middle East is seeking a Front Office & Admin Coordinator in Bahrain to maintain a welcoming and organized workplace. You will manage front desk operations, support administrative activities, and liaise with internal teams and visitors in a fast-paced environment.

The role requires strong communication, professionalism, and attention to detail, with 2–3 years in similar roles. Proficiency in MS Office and English is essential, with Arabic a plus.

Qualifications

• Diploma or bachelor’s in business administration or equivalent preferred.
• 2–3 years’ experience in front office or admin support roles in a corporate environment.
• Fluent in English; Arabic or other language proficiency is a plus.
• MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of hospitality or customer service environments is an added advantage.

Responsibilities

• Welcome and assist all visitors, staff, and clients courteously and professionally.
• Manage front office operations, including phone calls, emails, and reception correspondence.
• Maintain meeting room schedules, book appointments, and coordinate availability.
• Handle courier and document dispatch/receipt services.
• Ensure reception and office common areas are organized and well-stocked.
• Perform administrative duties like data entry, document filing, and maintaining records.
• Assist with organizing travel arrangements, internal meetings, and company events.
• Coordinate effectively with various teams to support daily office operations.
• Maintain confidentiality and handle sensitive matters with discretion.

Skills

Front office coordination

Customer service

Communication

Professionalism

Attention to detail

Education

Bachelor's degree in Business Administration

Diploma in Business Administration

Tools

MS Office

Outlook

Excel

Word

PowerPoint

Job description

Bidfood is one of the leading foodservice companies in Bahrain and the Middle East. Currently we are looking for Front Office & Admin Coordinator for our Bahrain Office.This role is essential to maintaining a welcoming and organized workplace.

The responsibilities involve managing front desk operations, supporting administrative activities, and acting as a reliable liaison for internal teams and visitors. It demands strong communication skills, professionalism, and high attention to detail in a dynamic and fast-paced setting.

Responsibilities:

• Welcome and assist all visitors, staff, and clients courteously and professionally.
• Manage front office operations, including phone calls, emails, and reception correspondence.
• Maintain meeting room schedules, book appointments, and coordinate availability.
• Handle courier and document dispatch/receipt services.
• Ensure reception and office common areas are organized and well-stocked.
• Perform administrative duties like data entry, document filing, and maintaining records.
• Assist with organizing travel arrangements, internal meetings, and company events.
• Coordinate effectively with various teams to support daily office operations.
• Maintain confidentiality and handle sensitive matters with discretion.

Qualifications:

• Diploma or bachelor’s in business administration or equivalent is preferred.
• 2–3 years’ experience in front office or admin support roles in a corporate environment.
• Fluent in English; Arabic or other language proficiency is a plus.
• MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of hospitality or customer service environments is an added advantage.