Executive Secretary

Flying Seekers; Muharraq; On-site; BHD 10,000 - 15,000; Full time

Job summary

Flying Seekers is looking for an Executive Secretary located in Bahrain, responsible for organizing the office and providing a full secretarial service to the Chief.

The role involves managing appointments, preparing agendas, handling correspondence, and ensuring smooth workflow. Applicants should have a Secretarial Diploma, at least 5 years of experience, and be proficient in English and Arabic.

Additional skills include strong organizational abilities and computer literacy. Flexibility in working hours is essential.

Qualifications

• Applicants must hold a Secretarial Diploma or equivalent with shorthand proficiency.
• Minimum of 5 to 7 years of secretarial or equivalent office work experience.
• Strong command of both English and Arabic for self-correspondence.

Responsibilities

• Organize office and provide full secretarial service to the Chief.
• Manage the Chief’s appointments, meetings, and conferences.
• Handle incoming and outgoing correspondence confidentially.

Skills

Proficiency in shorthand

Strong organizational skills

Interpersonal skills

Computer literacy

Education

Secretarial Diploma or equivalent

Job description

Description

Gulf Air Group is seeking an Executive Secretary based in Bahrain.

To organize the office and provide a full secretarial service to the Chief (Division Head), ensuring an efficient and effective workflow. Responsibilities include managing the Chief’s appointments, meetings, and conferences, preparing required agendas and documents, and maintaining records of commitments. The role involves handling incoming and outgoing correspondence confidentially, preparing documentation for the Chief’s signature, and delegating tasks as needed. The Executive Secretary will receive guests, maintain office supplies, arrange travel and reservations, answer customer queries, and direct complaints to the appropriate departments. Additional duties include assisting the Chief in managing time by resolving staff issues, organizing conference room schedules, and coordinating division tasks such as onboarding, airport gate passes, and visitor requirements. Travel to other offices for administrative tasks and undertaking additional assignments as directed by the Chief are also part of the role.

Requirements

To succeed in this role, applicants must hold a Secretarial Diploma or equivalent, including proficiency in shorthand writing, along with a strong command of both English and Arabic for self-correspondence. Computer literacy is essential. Candidates should have a minimum of 5 to 7 years of secretarial or equivalent office work and office management experience. Must demonstrate strong organizational and interpersonal skills, possess the ability to conceptualize effectively, and be willing to work long and flexible hours.