Administrative Assistant

Propel Consult; Manama; On-site; BHD 11,280 - 16,920; Full time

Job summary

Propel Consult in Bahrain seeks an experienced Administrative Assistant to provide comprehensive organizational and technical support to the Managing Director. The role requires excellent communication skills, strong organizational abilities, and at least 3 years of experience in a similar role.

The ideal candidate should be proficient in English (B2 or higher) and have a positive attitude towards new challenges, along with a willingness to travel as needed. The role involves managing schedules, meetings, and office correspondence efficiently.

Qualifications

• Minimum 3 years of experience as Administrative Assistant or similar role.
• Ability to manage schedules, meetings, and correspondence.
• Experience with travel arrangements and logistics.

Responsibilities

• Provide organizational and technical support to the Managing Director.
• Organize communications and manage incoming calls.
• Prepare materials and manage office logistics.

Skills

Organizational skills

Communication skills (English - B2+)

Attention to detail

Proficiency in Arabic

Education

University degree

Job description

Duties & Responsibilities:

• Provide comprehensive organizational and technical support to the Managing Director.
• Plan, coordinate, and maintain schedules, meetings, gan and electronic calendars.
• Organize telephone communications and manage incoming calls, relaying important information to the executive.
• Prepare materials and documents for meetings, ensuring all logistics are handled efficiently.
• Maintain an organized office environment, including managing office supplies and conducting inventory.
• Handle internal and external correspondence, ensuring timely responses and document management.
• Assist in planning and organizing business trips for the executive team, including travel arrangements and accommodations.
• Conduct research and compile information for various projects as needed.
• Handle confidential information with discretion and professionalism.
• Proactively identify and resolve issues that may arise, supporting the smooth operation of the executive office.
• Assist with ad-hoc projects and tasks as delegated by management.

Requirements:

• Previous experience as an Administrative Assistant or in a similar administrative role.
• University degree and at least 3 years of relevant work experience.
• Strong organizational skills and attention to detail are essential.
• Excellent communication skills, with a proficiency in English (B2 or higher); knowledge of Arabic is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• A positive, can-do attitude and readiness for new experiences.
• Must be willing to travel as required for the role.