Document Controller

Nass Corporation; Riffa2; On-site; BHD 7,800 - 12,000; Full time

Job summary

Nass Corporation is seeking a Document Controller in Bahrain to manage project documentation through its lifecycle. The role ensures adherence to templates, formats, and procedures while maintaining accurate document registers and the EDMS for easy retrieval.

The ideal candidate has 1–2 years in document control, strong MS Office skills, and excellent organization and communication abilities to work with project teams and stakeholders.

Qualifications

• Secondary School Certificate or equivalent; diploma preferred.
• 1–2 years of document control experience.
• Experience with project documentation and document registers.
• Proficient with MS Office (Word & Excel).
• Strong communication and organizational skills.
• Detail-oriented with ability to manage deadlines.

Responsibilities

• Establish and maintain the project filing index and document identification system.
• Ensure compliance with templates, formats, naming conventions, and procedures.
• Register, track, distribute, and maintain all documents and correspondence.
• Maintain document registers and EDMS for retrievability.
• Coordinate with project team to collect information for monthly reports.
• Perform document quality checks (numbers, revisions, dates, approvals).
• Control distribution to departments, consultants, clients, and project staff.
• Support audits with traceable project documentation.

Skills

MS Word

MS Excel

Communication

Organization

Attention to detail

Document control

Education

Diploma in Business Admin

Tools

EDMS

MS Office

Job description

Role Summary

The Document Controller is responsible for managing project documentation throughout its lifecycle, ensuring documents are properly identified, registered, reviewed, distributed, stored, archived, and retrieved in accordance with company and project requirements.

The role ensures that project documentation complies with approved templates, formats, procedures, and document-control standards while maintaining accurate and up-to-date document registers and the Electronic Document Management System (EDMS).

Key Responsibilities

• Establish and maintain the project filing index and document identification system in accordance with company and project standards.
• Ensure all project documents comply with approved templates, formats, naming conventions, and document-control procedures.
• Prepare, register, track, distribute, and maintain all incoming and outgoing correspondence.
• Maintain accurate document registers and tracking logs, ensuring timely updates and distribution to relevant stakeholders.
• Coordinate with the Project Manager, Site Engineers, and project team to collect information required for monthly progress reports.
• Perform document quality and compliance checks prior to issuance, including document numbers, revisions, dates, approvals, and required supporting information.
• Manage and maintain the Electronic Document Management System (EDMS), ensuring documents are accurately uploaded, indexed, controlled, and easily retrievable.
• Control the distribution and circulation of documents to relevant departments, project personnel, consultants, and client representatives.
• Maintain the project day-file system and ensure daily project records are properly organized and accessible.
• Maintain both hardcopy and electronic project records in accordance with company and project requirements.
• Control document revisions and ensure superseded documents are appropriately identified, withdrawn, or archived.
• Perform document back-up and archiving in accordance with approved retention periods and document-retention requirements.
• Support project team members in document retrieval and provide controlled copies of documents when required.
• Ensure confidentiality and appropriate access control for project documentation.
• Assist in preparing document-control reports and status updates for project management.
• Support internal and external audits by providing accurate and traceable project documentation.

Qualifications, Skills and Experience

• Secondary School Certificate or equivalent; diploma in Business Administration, Office Administration, Document Control, or a related field is preferred.
• Minimum1-2 years of relevant experiencein document control, preferably within construction, engineering, infrastructure, or project-based environments.
• Experience working with project documentation and document registers.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Good verbal and written communication skills.
• Strong organizational and coordination skills.
• High attention to detail and accuracy.
• Ability to manage multiple documents, priorities, and deadlines.
• Ability to work effectively with project teams, consultants, clients, and other stakeholders.