Travel & Customer Care Assistant - Student

UNIQUE; Brussel; Hybride; EUR 8 900 - 13 000; Temps partiel

Avantages offerts par ce poste

Remote work 1-2 days/week

Résumé du poste

UNIQUE in Brussels is seeking a versatile Travel & Customer Care Assistant (Student) to support the DiscoverEU team in delivering smooth travel coordination and high-quality participant support. You will respond to inquiries by email and chat, coordinate travel logistics, and help maintain accurate records.

Ideal candidates are available June–August (with extension to Sept–Oct for German/Dutch/Polish speakers), have excellent English, and good writing skills in German, Dutch, or Polish.

Qualifications

• Strong customer service mindset.
• Excellent written and spoken English.
• Good writing skills in German, Dutch, or Polish.

Responsabilités

• Respond promptly to participant enquiries via email and chat.
• Coordinate travel logistics and document verification.
• Identify and escalate complex cases to appropriate teams.
• Manage special travel situations and maintain records.
• Ensure compliance with GDPR and internal IT security protocols.
• Support administrative tasks and team coordination.

Connaissances

Customer service mindset

Communication skills

English proficiency

German/Dutch/Polish language skills

Outils

Helpdesk software

Database usage

Description du poste

Travel & Customer Care Assistant - Student

Would you like to join an international company on a human scale in Brussels and gain valuable professional experience? We are looking for a versatile Travel & Customer Care Assistant to support the DiscoverEU team in delivering smooth travel coordination and high-quality participant support. Key Responsibilities Travel & Customer Care

• Respond promptly to participant enquiries via email and chat, ensuring agreed service levels are met
• Coordinate travel logistics, including booking support, document verification, and expense/invoice tracking
• Identify and elevate complex cases to the appropriate team members when required
• Manage special travel situations (e.g. accessibility needs, lost tickets, rebookings) and maintain accurate records
• Ensure compliance with internal procedures, data protection rules, and financial guidelines
• Support administrative tasks and team coordination as needed
• Troubleshoot participant documentation issues and follow escalation processes

Admin, IT & Tools

• Use internal platforms and helpdesk tools to efficiently assist participants
• Work with databases, IT systems, and standard office tools
• Ensure all data handling complies with GDPR and internal IT security protocols
• Promote sustainability principles as part of EMAS commitments

Profiel

• Available between June and August (with extension until September–October for German and/or Polish speakers)
• Excellent command of English (written and spoken)
• Good written skills in German, Dutch, and/or Polish
• Strong customer service mindset and professional communication skills
• Well-organised, able to manage priorities and meet deadlines
• Detail-oriented, with a focus on quality, accuracy, and consistency

Aanbod

Our client is an international company specialised in event management and participant engagement, delivering large-scale European projects such as DiscoverEU.

If you recognise yourself in this opportunity, we would be delighted to meet you and support you throughout the process, we are here for you, every step of the way.

You are perfect just as you are, regardless of who you are or where you come from. At Unique, we place great importance on diversity and inclusion, giving you the space to thrive and express your individuality.

• Initial mission of 3 months (extended to 5 months for German and/or Polish speakers)
• Possibility of 1 to 2 days of remote work per week
• A dynamic role within an international and collaborative environment

UNIQUE

1000 BRUSSEL