Tender Assistant

ADE; Belgique; Sur place; EUR 35 000 - 45 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Extra vacation days

Mobility budget

Hospitalization and life insurance

Résumé du poste

ADE in Belgium is hiring a Tender Assistant to join their Support Department. The successful candidate will be responsible for managing administrative preparations of tenders for various contracts, ensuring quality and compliance.

The ideal candidate will have a Master’s degree in relevant fields, coupled with at least one year of experience. Strong communication skills in English and French are essential. ADE offers a hybrid work environment and an attractive salary package.

Qualifications

• EU nationality or valid work permit required.
• Minimum 1 year of working experience or internships in relevant fields.
• Good working level of French (B2) is required.
• Knowledge of EU institutions is an asset.

Responsabilités

• Drive the administrative preparation of tenders.
• Ensure quality by reviewing documents.
• Manage contact with clients, experts, and partners.
• Monitor and follow-up of tenders.
• Screen and follow up online market opportunities.

Connaissances

Excellent written and verbal communication skills in English (C1)

Proactive, rigorous and detail oriented

Good stress-resistance

Excellent organizational and prioritizing skills

Familiarity with AI tools and prompting

Team worker with strong interpersonal skills

Formation

Master’s degree in economics, political science or related studies

Outils

MS Office (especially Word, Outlook and Excel)

Description du poste

Do you want to integrate a dynamic company with a great work environment?

Are you eager to challenge yourself, grow, and make an impact through your work?

You are at the right place: ADE is hiring!

About ADE

ADE is one of Europe’s leading consultancies to improved public decision-making through independent policy evaluation and advice.

Our core values – Excellence, Ethics, Entrepreneurial Spirit, and Team Spirit – guide our work. We offer a unique working environment at the intersection of research and consultancy, where your contributions help drive meaningful change.

Our clients include the European Commission, UN agencies, the African Development Bank, the European Investment Bank, the World Bank, bilateral development banks and cooperation agencies, ministries in Southern countries, private foundations, and NGOs.

Position summary

We are seeking a Tender Assistant to join our Support Department team, starting as soon as possible.

Your future responsibilities:

• Drive the administrative preparation of tenders, including for the SEA Framework Contract (lots 4, 6, 8, 15, 16 and 17):
  • Ensure quality by reviewing documents and ensuring the administrative requirements are met (template, CV format, references, compiling)
  • Act as a key point of contact by managing contact with clients, experts and partners
  • Keep things on track: monitor, submit and follow-up of tenders
  • Update internal databases on opportunities, projects and external consultants
  • Punctual support on drafting technical and financial offers
• Spot opportunities for ADE, by screening and following up online market opportunities and monitoring the relevant calls for tenders on a daily basis, in collaboration with the management.
• General secretariat tasks, including management of ADE mailboxes and management of the experts’ CV database.

Candidate profile

EU nationality or valid work permit required – job based in Belgium.

• Master’s degree in economics, political science or related studies.
• Minimum 1 year of working experience or internships in relevant fields.
• Excellent written and verbal communication skills in English (C1), with a good working level of French (B2).
• Proactive, rigorous and detail oriented.
• Good stress-resistance to handle challenges and deadlines.
• Excellent organizational and prioritizing skills.
• Team worker with strong interpersonal skills.
• Fully proficient in MS Office (especially Word, Outlook and Excel).
• Familiarity with AI tools and prompting.
• Knowledge of EU institutions is an asset.

What we offer

• An opportunity to gain experience within a leading evaluation consultancy, working with international donors, such as the EU and the UN.
• A meaningful role in a dynamic and international environment, collaborating with highly qualified colleagues.
• The possibility of honing your skills both for tendering, business development and general secretariat tasks.
• An attractive salary and benefits package, including meal vouchers, extra vacation days, a mobility budget, hospitalization and life insurance, and more.
• Work-life balance with our hybrid work policy, allowing for remote work up to three days per week.