Administrative Assistant – Commercial team

ADE; Belgique; Hybrid; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Meal vouchers

Hospitalisation insurance

Life insurance

Job summary

ADE is seeking an Administrative Assistant for the Commercial team in Belgium, starting as soon as possible. You will act as a central administrative support point across ADE and help improve internal processes, coordinating multiple tasks with deadlines.

The role includes supporting business development and project teams with administrative and compliance tasks, ensuring document quality, and filing with high accuracy.

Qualifications

• Must have degree in Executive Assistant, Secretary, Commercial Administration or related field, or similar by experience.
• Minimum 1 year of relevant experience.
• Excellent written and verbal communication in French and English (C2).
• Proactive, rigorous and detail-oriented.
• Good stress-resistance to handle deadlines.
• Team worker with strong interpersonal skills.
• Fully proficient in MS Office (Word, Outlook, Excel).
• Experience with ethical use of AI tools.

Responsibilities

• Act as a central administrative support point across ADE and help improve internal processes.
• Support business development and project teams with administrative and compliance-related tasks.
• Coordinate multiple administrative processes simultaneously and keep deadlines on track.
• Perform quality checks and ensure documents meet internal and client requirements.
• Manage shared mailboxes and route requests to the right colleagues.
• Collect, organize, review, and file administrative documents with a high level of accuracy.

Skills

Bilingual French-English

MS Office

Attention to detail

Interpersonal skills

AI tools (ethical use)

Education

Executive Assistant / Secretarial degree or related field

Tools

AI tools

Job description

Do you want to discover a unique working environment at the intersection of research and consultancy?
Do you enjoy bringing structure and order to complex and fast-moving processes?

About ADE

ADE is one of Europe’s leading consultancies to improved public decision-making through independent policy evaluation and advice.

Our core values – Excellence, Ethics, Entrepreneurial Spirit, and Team Spirit – guide our work. We offer a unique working environment at the intersection of research and consultancy, where your contributions help drive meaningful change.

Our clients include the European Commission, UN agencies, the African Development Bank, the European Investment Bank, the World Bank, bilateral development banks and cooperation agencies, ministries in Southern countries, private foundations, and NGOs.

Within ADE, the Commercial team is responsible for spotting business opportunities and handling the preparation of tenders. To support their daily activities, we are seeking an Administrative Assistant , starting as soon as possible.

Position Summary

Your key responsibilities :

• Act as a central administrative support point across ADE and help improve internal processes.
• Support business development and project teams with administrative and compliance-related tasks.
• Coordinate multiple administrative processes simultaneously and keep deadlines on track.
• Perform quality checks and ensure documents meet internal and client requirements.
• Manage shared mailboxes and route requests to the right colleagues.
• Collect, organize, review, and file administrative documents with a high level of accuracy.

Candidate Profile

Must have:

• Degree as Executive Assistant, Secretary, Commercial Administration or related field, or similar by experience
• Minimum 1 year of relevant experience
• Excellent written and verbal communication skills in French and English (C2)
• Proactive, rigorous and detail-oriented
• Good stress-resistance to handle challenges and deadlines
• Team worker with strong interpersonal skills
• Fully proficient in MS Office (especially Word, Outlook and Excel)
• Experience with ethical use of AI tools

Nice to have:

• Experience handling EU contracts
• Experience working in consultancy
• Experience working in an international environment
• Knowledge of Spanish, Portuguese, Dutch, Arabic, or other languages

What we offer

• An opportunity to gain experience withing a leading evaluation consultancy, working with international donors, such as the EU and the UN.
• A key role in a dynamic and international environment, collaborating with highly qualified colleagues.
• An attractive salary and benefits package, including meal vouchers, hospitalization and life insurance, and more.
• Work-life balance with our hybrid work policy, allowing for remote work up to three days per week.