Remote Administrative Assistant - Commercial & Bids Support

ADE; Belgique; Hybrid; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Meal vouchers

Hospitalisation insurance

Life insurance

Job summary

ADE is seeking an Administrative Assistant for the Commercial team in Belgium, starting as soon as possible. You will act as a central administrative support point across ADE and help improve internal processes, coordinating multiple tasks with deadlines.

The role includes supporting business development and project teams with administrative and compliance tasks, ensuring document quality, and filing with high accuracy.

Qualifications

• Must have degree in Executive Assistant, Secretary, Commercial Administration or related field, or similar by experience.
• Minimum 1 year of relevant experience.
• Excellent written and verbal communication in French and English (C2).
• Proactive, rigorous and detail-oriented.
• Good stress-resistance to handle deadlines.
• Team worker with strong interpersonal skills.
• Fully proficient in MS Office (Word, Outlook, Excel).
• Experience with ethical use of AI tools.

Responsibilities

• Act as a central administrative support point across ADE and help improve internal processes.
• Support business development and project teams with administrative and compliance-related tasks.
• Coordinate multiple administrative processes simultaneously and keep deadlines on track.
• Perform quality checks and ensure documents meet internal and client requirements.
• Manage shared mailboxes and route requests to the right colleagues.
• Collect, organize, review, and file administrative documents with a high level of accuracy.

Skills

Bilingual French-English

MS Office

Attention to detail

Interpersonal skills

AI tools (ethical use)

Education

Executive Assistant / Secretarial degree or related field

Tools

AI tools

Job description

ADE is seeking an Administrative Assistant for the Commercial team in Belgium, starting as soon as possible. You will act as a central administrative support point across ADE and help improve internal processes, coordinating multiple tasks with deadlines.

The role includes supporting business development and project teams with administrative and compliance tasks, ensuring document quality, and filing with high accuracy.