Senior Administrative Assistant to an Internal Audit Team for NATO with security clearance

Wlgroup; Brussel Hoofdstad; On-site; EUR 32,000 - 42,000; Full time

Job summary

Wlgroup is seeking an organised administrative support professional to help run the office for a small audit team. You will prepare correspondence and reports, proof audit documents, arrange meetings and travel, and manage records in SharePoint and databases.

Strong English, initiative and diplomacy are essential, with experience in a technical or international environment a plus. This role offers varied daily tasks and exposure to senior team activities.

Qualifications

• Higher vocational training with 2 years of relevant experience, or secondary education with 4 years.
• At least two years in a progressively responsible technical and administrative support role.
• Strong Microsoft Office skills including SharePoint, and familiarity with databases.
• Excellent spoken and written English.
• Initiative, flexibility and a calm, diplomatic manner with internal and external contacts.
• A plus: audit experience, web page maintenance, or work in an international military and civilian environment.

Responsibilities

• Preparing correspondence, reports and documents to the organisation's formatting standards, and correcting language where needed.
• Steering formal audit reports through proofing, review and signature to final distribution.
• Arranging meetings, workshops and conferences, and organising travel, accommodation, visit requests and related purchase orders.
• Entering travel, purchasing and supporting records in internal management systems.
• Maintaining the office's documentation, filing and SharePoint pages.
• Being the first point of contact for the team: enquiries, calls, e-mail and day-to-day scheduling, plus information management and learning focal point roles.

Skills

MS Office & SharePoint

English proficiency

Administrative support

Communication & coordination

Education

Higher vocational training (2 years) or equivalent

Secondary education with 4 years

Tools

Databases

Job description

Auditors ask the hard questions. You make sure the office behind them runs like clockwork.

What you would be doing

• Preparing correspondence, reports and documents - often with tables and formulae - to the organisation's formatting standards, and correcting language where needed
• Steering formal audit reports through proofing, review and signature to final distribution
• Arranging meetings, workshops and conferences, and organising travel, accommodation, visit requests and the related purchase orders
• Entering travel, purchasing and supporting records in the internal management systems
• Maintaining the office's documentation, filing and SharePoint pages
• Being the first point of contact for the team: enquiries, calls, e-mail and day-to-day scheduling, plus the unit's information management and learning focal point roles

What you would bring

• Higher vocational training with 2 years of relevant experience, or secondary education with 4 years
• At least two years in a progressively responsible technical and administrative support role
• Strong Microsoft Office skills including SharePoint, and familiarity with databases
• Excellent spoken and written English
• Initiative, flexibility and a calm, diplomatic manner with internal and external contacts
• A plus: audit experience, web page maintenance, or work in an international military and civilian environment

Why this one is worth a look

It is a trusted seat at the centre of a small, senior team, with variety from day one.