Internal Audit Office Coordinator (Reports, Travel, SharePoint) for NATO with security clearance

Wlgroup; Brussel Hoofdstad; On-site; EUR 35,000 - 52,000; Full time

Job summary

Wlgroup is seeking an organised office administrator to support audit activities and day-to-day office operations in Brussels. You will prepare correspondence and reports, manage travel and purchasing requests, and maintain documentation and SharePoint pages.

The role requires strong English communication, experience in technical/administrative support, and the ability to liaise with internal and external contacts in a diplomatic manner.

Qualifications

• Higher vocational training with 2 years of relevant experience, or secondary education with 4 years.
• At least two years in a progressively responsible technical and administrative support role.
• Strong Microsoft Office skills including SharePoint, and familiarity with databases.
• Excellent spoken and written English.
• Initiative, flexibility and a calm, diplomatic manner with internal and external contacts.
• A plus: audit experience, web page maintenance, or work in an international military and civilian environment.

Responsibilities

• Preparing correspondence, reports and documents - often with tables and formulae - to the organisation's formatting standards, and correcting language where needed.
• Steering formal audit reports through proofing, review and signature to final distribution
• Arranging meetings, workshops and conferences, and organising travel, accommodation, visit requests and the related purchase orders
• Entering travel, purchasing and supporting records in the internal management systems
• Maintaining the office's documentation, filing and SharePoint pages
• Being the first point of contact for the team: enquiries, calls, e-mail and day-to-day scheduling, plus the unit's information management and learning focal point roles

Skills

Microsoft Office

SharePoint

Databases

Education

Higher vocational training with 2 years of relevant experience

Secondary education with 4 years

Job description

Auditors ask the hard questions. You make sure the office behind them runs like clockwork.

What you would be doing

• Preparing correspondence, reports and documents - often with tables and formulae - to the organisation's formatting standards, and correcting language where needed
• Steering formal audit reports through proofing, review and signature to final distribution
• Arranging meetings, workshops and conferences, and organising travel, accommodation, visit requests and the related purchase orders
• Entering travel, purchasing and supporting records in the internal management systems
• Maintaining the office's documentation, filing and SharePoint pages
• Being the first point of contact for the team: enquiries, calls, e-mail and day-to-day scheduling, plus the unit's information management and learning focal point roles

What you would bring

• Higher vocational training with 2 years of relevant experience, or secondary education with 4 years
• At least two years in a progressively responsible technical and administrative support role
• Strong Microsoft Office skills including SharePoint, and familiarity with databases
• Excellent spoken and written English
• Initiative, flexibility and a calm, diplomatic manner with internal and external contacts
• A plus: audit experience, web page maintenance, or work in an international military and civilian environment

Why this one is worth a look

It is a trusted seat at the centre of a small, senior team, with variety from day one.