Cyber Security Team Coordinator (Administration, Trackers, Report QA) for NATO with security clearance

WLG; Henegouwen; On-site; EUR 45,000 - 60,000; Full time

Job summary

WLG in Mons, Belgium, seeks an organized Administrative Coordinator to support a cyber security assessment team. You will work alongside testers, manage the branch head's diary, and ensure every report looks as professional as the work inside it.

You will organize official travel, onboarding/offboarding, and training requests; maintain decision, action and milestone trackers; handle purchases and time allocation; and proofread reports for consistency while keeping sensitive information secure.

Qualifications

• Experience in administration or office support roles.
• Strong document skills: Word styles, templates, track changes.
• Familiarity with cyber security terms is a plus.
• Experience with SharePoint or similar document management and with ticketing tools.
• Careful handling of sensitive information with sharp proofreading.
• Excellent written and spoken English.

Responsibilities

• Manage the branch head's calendar and coordinate meetings.
• Organise travel, onboarding/offboarding, and training requests.
• Keep trackers (action, milestone, kickoff, reports) up to date.
• Raise and follow up purchase requests and allocate time records.
• Proofread and format assessment reports to ensure consistency.
• Serve as first point of contact for other branches; keep records tidy in Power BI, SharePoint, Confluence, Jira, ServiceNow and Excel.

Skills

Calendar management

Attention to detail

Proofreading

English proficiency

Tools

SharePoint

Confluence

Jira

ServiceNow

Excel

Outlook

Teams

Power BI

Job description

Penetration testers find the problems. Someone has to keep the whole team running. A cyber security assessment team at a multinational defence organisation in Mons needs an organised, detail-minded coordinator who sits next to the technical people, keeps the branch head's diary under control and makes sure every report leaves the team looking as professional as the work inside it.

What You Would Be Doing

• Managing the branch head's calendar, setting up branch meetings, writing up minutes and chasing the actions that come out of them
• Organising official travel, onboarding and offboarding, and the training requests of the team
• Keeping the decision, action and milestone trackers current - kick-offs, reviews, deliverables, final reports
• Raising and following up purchase requests, and reconciling how the team's time is allocated
• Proofreading and formatting assessment reports so they are clean and consistent (the technical findings themselves stay with the testers)
• Being the first point of contact for queries from other branches, and keeping records tidy in Power BI, SharePoint, Confluence, Jira, ServiceNow and Excel

What you would bring

• Professional experience in administration, business support, office management or information management
• Strong document skills: advanced Word (styles, templates, track changes), good Excel and PowerPoint, Outlook and Teams
• Enough feel for cyber security language to work comfortably with testers and their reports - familiarity with penetration testing and vulnerability assessment terms is a real plus
• Experience with SharePoint or similar document management and with ticketing tools
• A careful approach to sensitive information, sharp proofreading and the ability to juggle many deadlines at once
• Excellent written and spoken English at a professional level

Why this one is worth a look

It is a central coordination seat inside a specialist cyber team, the kind of role where a good organiser is noticed quickly, and it runs from a standing framework rather than a one-off project.