Audit Support Officer (Documentation, Events, Information Management) for NATO with security clearance

Wlgroup; Brussel Hoofdstad; Sur place; EUR 42 000 - 62 000; Plein temps

Résumé du poste

Wlgroup in Brussels seeks an experienced senior assistant to keep the office running smoothly for an internal audit team. You will manage documents, diaries, travel, and information flow, ensuring tasks are accurate and timely.

You will prepare reports, coordinate meetings and maintain SharePoint pages, acting as the first point of contact for the team and external stakeholders. Fluency in English is required.

Qualifications

• Higher vocational training (2 years) or secondary education (4 years).
• At least two years in a progressively responsible administrative/support role.
• Strong MS Office skills and familiarity with SharePoint/databases.
• Excellent spoken and written English; diplomatic with internal/external contacts.

Responsabilités

• Prepare correspondence, reports and documents to formatting standards.
• Proof, review and sign formal audit reports for distribution.
• Arrange meetings, travel, accommodation and related purchase orders.
• Log travel and purchasing records in internal systems.
• Maintain the office's documentation and SharePoint pages.
• Serve as first contact for the team and information management focal point.

Connaissances

MS Office

SharePoint

English

Initiative

Formation

Higher vocational training (2 years)

Secondary education (4 years)

Outils

SharePoint

Databases

Description du poste

Auditors ask the hard questions. You make sure the office behind them runs like clockwork.

The internal audit office of a multinational defence organisation in Brussels is looking for an experienced senior assistant: the person who keeps its documents, diary, travel and information flowing, and who the auditors rely on to get things right first time.

What you would be doing

• Preparing correspondence, reports and documents - often with tables and formulae - to the organisation's formatting standards, and correcting language where needed
• Steering formal audit reports through proofing, review and signature to final distribution
• Arranging meetings, workshops and conferences, and organising travel, accommodation, visit requests and the related purchase orders
• Entering travel, purchasing and supporting records in the internal management systems
• Maintaining the office's documentation, filing and SharePoint pages
• Being the first point of contact for the team: enquiries, calls, e-mail and day-to-day scheduling, plus the unit's information management and learning focal point roles

What you would bring

• Higher vocational training with 2 years of relevant experience, or secondary education with 4 years
• At least two years in a progressively responsible technical and administrative support role
• Strong Microsoft Office skills including SharePoint, and familiarity with databases
• Excellent spoken and written English
• Initiative, flexibility and a calm, diplomatic manner with internal and external contacts
• A plus: audit experience, web page maintenance, or work in an international military and civilian environment

Why this one is worth a look

It is a trusted seat at the centre of a small, senior team, with variety from day one.