Executive Assistant to a Cyber Security Branch Head for NATO with security clearance

Wlgroup; Henegouwen; On-site; EUR 42,000 - 62,000; Full time

Job summary

Wlgroup in Mons, Belgium, is seeking an organized administrative coordinator to support a cyber security assessment team. You will manage the branch head's calendar, coordinate travel, onboarding, and track action items, ensuring every report leaves the team polished.

You bring strong document skills, expert Word/Excel/PowerPoint, and experience with SharePoint, Confluence, Jira, ServiceNow, and Excel. Fluent English is required to work with testers and cross‑branch colleagues.

Qualifications

• Experience in administration, office management or information management.
• Strong document skills with Word, Excel and PowerPoint.
• Familiarity with cyber security language is a plus.
• Experience with SharePoint, Confluence, Jira and ticketing tools.

Responsibilities

• Managing the branch head's calendar and meetings.
• Organising travel, onboarding/offboarding and training requests.
• Maintaining trackers for kick-offs, reviews and reports.
• Raising purchase requests and reconciling team time.
• Proofreading and formatting reports; ensure consistency.
• Liaising with other branches and keeping records in various tools.

Skills

Administrative experience

Calendar management

Attention to detail

English proficiency

Tools

SharePoint

Confluence

Jira

ServiceNow

Excel

PowerPoint

Word

Teams

Job description

Penetration testers find the problems. Someone has to keep the whole team running.

A cyber security assessment team at a multinational defence organisation in Mons needs an organised, detail-minded coordinator who sits next to the technical people, keeps the branch head's diary under control and makes sure every report leaves the team looking as professional as the work inside it.

What you would be doing

• Managing the branch head's calendar, setting up branch meetings, writing up minutes and chasing the actions that come out of them
• Organising official travel, onboarding and offboarding, and the training requests of the team
• Keeping the decision, action and milestone trackers current - kick-offs, reviews, deliverables, final reports
• Raising and following up purchase requests, and reconciling how the team's time is allocated
• Proofreading and formatting assessment reports so they are clean and consistent (the technical findings themselves stay with the testers)
• Being the first point of contact for queries from other branches, and keeping records tidy in Power BI, SharePoint, Confluence, Jira, ServiceNow and Excel

What you would bring

• Professional experience in administration, business support, office management or information management
• Strong document skills: advanced Word (styles, templates, track changes), good Excel and PowerPoint, Outlook and Teams
• Enough feel for cyber security language to work comfortably with testers and their reports - familiarity with penetration testing and vulnerability assessment terms is a real plus
• Experience with SharePoint or similar document management and with ticketing tools
• A careful approach to sensitive information, sharp proofreading and the ability to juggle many deadlines at once
• Excellent written and spoken English at a professional level

Why this one is worth a look

It is a central coordination seat inside a specialist cyber team, the kind of role where a good organiser is noticed quickly, and it runs from a standing framework rather than a one-off project.