Cyber Security Team Coordinator (Administration, Trackers, Report QA) for NATO with security clearance

Wlgroup; Henegouwen; On-site; EUR 50,000 - 60,000; Full time

Job summary

Wlgroup in Mons is seeking a detail-minded coordinator to sit beside the cyber security team, keep the branch head's calendar under control, schedule meetings and chase actions.

You will organize official travel, onboarding/offboarding, and training; track decisions and milestones in Power BI, SharePoint, Confluence, Jira and Excel; proofread and format reports while preserving testers' technical content.

Qualifications

• Experience in administration or office management.
• Strong document skills: Word, Excel, PowerPoint.
• Familiarity with cyber security language is a plus.
• Experience with SharePoint or similar DM tools and with ticketing systems.
• Excellent written and spoken English.
• Ability to juggle many deadlines and stay organized.

Responsibilities

• Managing the branch head's calendar, setting up branch meetings and taking minutes.
• Chasing actions and keeping trackers up to date for decisions and milestones.
• Organising official travel, onboarding/offboarding and training requests.
• Raising and following up purchase requests and time allocation reconciliation.
• Proofreading and formatting assessment reports while keeping technical findings with testers.
• Acting as first point of contact for queries between branches and maintaining records in Power BI, SharePoint, Confluence, Jira, ServiceNow and Excel.

Skills

Administration

Business support

Office management

Information management

English proficiency

Tools

Power BI

SharePoint

Confluence

Jira

ServiceNow

Excel

Word

PowerPoint

Outlook

Teams

Job description

Penetration testers find the problems. Someone has to keep the whole team running.

A cyber security assessment team at a multinational defence organisation in Mons needs an organised, detail-minded coordinator who sits next to the technical people, keeps the branch head's diary under control and makes sure every report leaves the team looking as professional as the work inside it.

What you would be doing

• Managing the branch head's calendar, setting up branch meetings, writing up minutes and chasing the actions that come out of them
• Organising official travel, onboarding and offboarding, and the training requests of the team
• Keeping the decision, action and milestone trackers current - kick-offs, reviews, deliverables, final reports
• Raising and following up purchase requests, and reconciling how the team's time is allocated
• Proofreading and formatting assessment reports so they are clean and consistent (the technical findings themselves stay with the testers)
• Being the first point of contact for queries from other branches, and keeping records tidy in Power BI, SharePoint, Confluence, Jira, ServiceNow and Excel

What you would bring

• Professional experience in administration, business support, office management or information management
• Strong document skills: advanced Word (styles, templates, track changes), good Excel and PowerPoint, Outlook and Teams
• Enough feel for cyber security language to work comfortably with testers and their reports - familiarity with penetration testing and vulnerability assessment terms is a real plus
• Experience with SharePoint or similar document management and with ticketing tools
• A careful approach to sensitive information, sharp proofreading and the ability to juggle many deadlines at once
• Excellent written and spoken English at a professional level

Why this one is worth a look

It is a central coordination seat inside a specialist cyber team, the kind of role where a good organiser is noticed quickly, and it runs from a standing framework rather than a one-off project.