Executive Assistant & Business Coordinator

WESTPOLE BENELUX; Mont-Saint-Guibert; Sur place; EUR 50 000 - 80 000; Plein temps

Avantages offerts par ce poste

Salary package

Executive exposure

Growth opportunities

Flexible working

Résumé du poste

WESTPOLE BENELUX is seeking an Executive Assistant & Business Coordinator to provide high‑level support to its CEO across Belgium and Luxembourg. You will coordinate the CEO’s calendar, meetings, and strategic initiatives while working with leadership and operations teams.

The role offers exposure to executive decision‑making and business operations in a dynamic tech company. Required: 2–4 years in a similar role, a Bachelor's or Master’s degree, fluency in French and English, and strong MS

Qualifications

• Bachelor's or Master's degree is required.
• 2 to 4 years of experience in an Executive Assistant, Project Coordinator, Office Manager, Business Support, or similar role.
• Fluent in French and English; Dutch is a strong asset.
• Advanced knowledge of Microsoft Office, especially Excel and PowerPoint.
• Strong organizational and time-management skills, with the ability to manage competing priorities.
• High level of discretion, professionalism and confidentiality.
• Strong written and verbal communication skills.
• Excellent stakeholder management and coordination capabilities.

Responsabilités

• Manage and prioritize a complex executive calendar, aligning with business priorities.
• Coordinate meetings, appointments, and leadership events with multiple stakeholders.
• Act as liaison between the CEO and internal/external partners; ensure timely follow-up on actions and priorities.
• Support cross-functional projects and leadership priorities; prepare management reports and executive presentations.
• Leverage digital tools to improve executive efficiency and support internal communications.
• Prepare briefing notes, communications, and documentation for executive meetings; document key decisions.

Connaissances

Executive support experience

Project coordination

Communication skills

Discretion and confidentiality

Stakeholder management

Analytical thinking

Formation

Bachelor's or Master's degree

Outils

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Description du poste

Executive Assistant & Business Coordinator

Experience: 2 to 4 years of experience in an Executive Assistant, Project Coordinator, Office Manager, Business Support, or similar role

Education: Bachelor's or Master's degree

WESTPOLE is looking for an Executive Assistant & Business Coordinator to provide high-level support to its CEO across Belgium and Luxembourg.

In this role, you will act as a trusted partner to the CEO while playing an active role in coordinating business initiatives, supporting strategic projects, and facilitating collaboration across our leadership and operational teams. You will gain direct exposure to executive decision-making and business operations within a dynamic technology company operating across multiple entities and countries.

This position offers an excellent opportunity for an ambitious professional looking to develop expertise in executive support, business coordination, project management, and leadership collaboration. Success in this role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Executive Support & Coordination

• Manage and prioritize a complex executive calendar, ensuring alignment with business priorities
• Coordinate meetings, appointments, and leadership events involving multiple stakeholders
• Act as a key liaison between the CEO and internal and external stakeholders
• Ensure timely follow-up on actions, decisions, and business priorities
• Support the CEO in maintaining effective communication and coordination across the organization

Projects & Business Coordination

• Coordinate cross-functional projects and business initiatives across departments
• Support the execution and follow-up of strategic action plans and leadership priorities
• Help prepare business reviews, management reports, and executive presentations
• Collaborate with business leaders to monitor progress and ensure alignment on key objectives
• Contribute to the continuous improvement of internal processes, communication flows, and ways of working

Meetings & Communications

• Prepare briefing notes, presentations, meeting materials, and supporting documentation for executive meetings
• Draft and review internal and external communications on behalf of the CEO
• Help organize management meetings, leadership events, and strategic workshops
• Support leadership meetings by documenting key decisions, tracking actions, and ensuring effective follow-up

Digital Tools & Administration

• Manage executive administration and related documentation
• Leverage modern digital tools, collaboration platforms, and AI-enabled solutions to improve executive efficiency and organizational effectiveness
• Support internal communication initiatives and management presentations
• Ensure confidentiality and accurate handling of sensitive information

Reporting & Business Support

• Leverage strong analytical skills and Excel expertise to monitor operational and financial performance indicators
• Prepare reports, dashboards, and presentations that support executive decision-making
• Analyze data and translate insights into clear recommendations and management information
• Bachelor's or Master's degree, preferably in Business Administration, Management, Communication, Office Management, or a related field
• 2 to 4 years of experience in an Executive Assistant, Management Assistant, Project Coordinator, Office Manager, Business Support, or similar role
• Excellent organizational and time-management skills, with the ability to manage competing priorities
• Strong written and verbal communication skills
• High level of discretion, professionalism, and confidentiality
• Strong stakeholder management and coordination capabilities
• Advanced knowledge of Microsoft Office, particularly Excel and PowerPoint
• Interest in business operations, project coordination, and executive support
• Fluent in French and English. Dutch is a strong asset

What We Offer

• Attractive salary package with additional benefits
• Direct exposure to executive leadership and strategic decision-making
• A dynamic role combining executive support, project coordination, and business operations
• Opportunities for continuous learning, certifications, and professional growth
• A culture that values curiosity, initiative, and innovation
• Flexible, modern working conditions within a leading technology company