Receptionist/Office Manager Assistant

UNIQUE; Etterbeek; Sur place; EUR 30 000 - 38 000; Plein temps

Résumé du poste

UNIQUE is seeking a Receptionist/Office Manager Assistant who will be the first point of contact in the office. You will welcome guests and greet people who visit the office, coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Your duties will include offering administrative support across the organisation. This temporary position offers 9:00 to 17:30 with a one-hour lunch break, Monday to Friday, and may lead to a fixed-term contract after 6

Responsabilités

• Organising lunches and handling contact with food and drink suppliers;
• Reservation of meeting rooms, parking spaces for visiting clients, ordering taxis/courier service/messenger service/etc;
• Ordering office supplies/drinks, library books/publications;
• Coordinating with the cleaning team;
• Travel reservations and hotel contacts;
• Reporting any technical malfunctions in the office to the building management;
• Performing any and all other duties as necessary for the efficient functioning of the office;
• Supporting the Office Managers when necessary;
• Over time, help the Communications department occasionally;
• And more!

Connaissances

Front desk

Administrative support

Office coordination

Travel arrangements

Description du poste

As a Receptionist/Office Manager Assistant, you will be the first point of contact in the office.

You will welcome guests and greet people who visit the office. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Your duties will include offering administrative support across the organisation.

Your tasks and responsibilities will also involve:

• Organising lunches and handling contact with food and drink suppliers;
• Reservation of meeting rooms, parking spaces for visiting clients, ordering taxis/courier service/messenger service/etc;
• Ordering office supplies/drinks, library books/publications;
• Coordinating with the cleaning team;
• Travel reservations and hotel contacts;
• Reporting any technical malfunctions in the office to the building management;
• Performing any and all other duties as necessary for the efficient functioning of the office;
• Supporting the Office Managers when necessary;
• Over time, help the Communications department occasionally;
• And more!

Working hours

The working hours are Monday to Friday from 9:00 a.m. to 5:30 p.m., with a one-hour lunch break. This temporary position may lead to a CDD after 6 months.