Project Support

J-Tec Material Handling; Kapellen; Sur place; EUR 35 000 - 50 000; Plein temps

Avantages offerts par ce poste

Meal vouchers (8 € / day)

Ecocheques (250 € / year)

Bicycle lease

Company car

Résumé du poste

A leading material handling company seeks a Project Support Officer in Kapellen, Belgium. The candidate will provide administrative and logistical support to project teams, ensuring smooth operations. Responsibilities include managing project documentation, coordinating travel arrangements, and procurement administration. Ideal candidates are fluent in Dutch and professional in English, possess a degree in administration, and have strong organizational skills. A competitive salary and benefits like meal vouchers and a company car are offered.

Qualifications

• Fluent in Dutch and English.
• 4 years of relevant experience preferred.
• Ability to prioritize and meet deadlines.

Responsabilités

• Manage and structure project documentation according to internal standards.
• Prepare RFQs and maintain supplier contact.
• Coordinate business travel bookings and itineraries.
• Oversee international transport coordination.
• Assist with general project administration.

Connaissances

Fluent in Dutch

Professional English communication

Accurate

Independent

Structured

Service-minded

Team-oriented

Knowledge of digital tools like SharePoint

Document control experience

Formation

Bachelor’s or master’s degree in an administrative or communication-related field

Outils

SharePoint

Aconex or other document management systems

Description du poste

General Description

J‑Tec Material Handling is part of the Katoen Natie group of companies. Katoen Natie is a global logistics and applied engineering provider. To optimally serve its customers, the organization is decentralized into business units. Each business unit acts independently and offers its clients tailor‑made solutions.

J‑Tec Material Handling is the process engineering business unit of the group, offering material handling and process engineering solutions to the industry market leaders in the chemical and food industries worldwide. We design and build turnkey process installations for our customers. Our company always strives to make a difference in terms of creativity, flexibility and performance. We execute both green‑ and brownfield projects of different sizes with an average implementation time of one to two years.

We are a fast‑growing company with an international team of more than 350 employees. We have offices in Belgium, Denmark, Spain, Thailand and the US.

Position

Project Support

Location

Kapellen (BE)

Contract type

Permanent

Job Description

Are you an administrative multitasker with a talent for structure and support? Do you enjoy working in a dynamic project environment and take satisfaction from taking work off your colleagues’ shoulders? This might be the perfect role for you!

Responsibilities

As a Project Support Officer, you provide administrative, coordinating, and follow‑up support to various project teams. You ensure smooth operations behind the scenes so that our engineers and project managers can focus on the technical aspects. Your responsibilities are divided into the following key areas:

• Document Control: Manage and structure project documentation according to internal standards or customer‑specific requirements; oversee version control and facilitate an efficient review and approval flow; ensure the accuracy and availability of up‑to‑date documents for the project teams.

• Procurement Administration: Prepare RFQs and bid comparisons and maintain contact with suppliers; support project managers with budget preparation and quotation requests; follow up on orders and resolve delivery‑related issues when they arise.

• Travel Coordination: Book business travel—flights, hotels, rental cars, and local transport; create detailed travel itineraries and assist with expense reporting.

• Transport & Dispatch Administration: Coordinate international project‑related transport between our Belgian headquarters and international sites (e.g. Thailand, USA, Spain); coordinate international project‑related transport between our Belgian headquarters and our (inter)national clients; ensure compliance with current customs legislation and proper documentation.

• Other Responsibilities: Requesting quotations for standard equipment; preparing order forms and follow‑up; developing templates and maintaining shared file servers; assisting with AS BUILT documentation; general project administration (timesheets, deadline follow‑up…).

Your Profile

• Bachelor’s or master’s degree in an administrative or communication‑related field.

• Fluent in Dutch and able to communicate professionally in English.

• Accurate, independent, and structured.

• Service‑minded, communicative, and team‑oriented.

• Able to prioritize, meet deadlines, and take initiative.

• Knowledge of digital tools such as SharePoint.

• Experience in document control in a technical or industrial environment is a plus.

• Familiarity with Aconex or other document management systems is a plus.

Required Experience

4 years

We Offer

• The opportunity to contribute to the success of large‑scale technical projects.

• A long‑term employment with an emphasis on personal development within a growing company.

• A nice working environment where we frequently organize after‑work drinks and teambuilding activities.

• An attractive and competitive salary with extra‑legal benefits such as meal vouchers (8 € / day), ecocheques (250 € / year), bicycle lease and a company car.