Procurement Support

EPSA; Brussel Hoofdstad; Sur place; EUR 50 000 - 70 000; Plein temps

Résumé du poste

EPSA is seeking a Purchasing & Project Support Specialist to join our Brussels-based team. You will handle administrative procurement tasks, maintain POs in SAP, and support SAP Ariba workflows, while coordinating with Berlin colleagues on cross-border projects.

You will assist the Project Manager, track progress, prepare demos, and develop user documentation. A strong SAP/MM background, excellent English, and French or Dutch are essential.

Qualifications

• Strong experience with SAP MM and Microsoft Office.
• Knowledge of SAP Ariba is considered a plus.
• Solid understanding of purchasing and procurement processes.
• Strong analytical, organizational, and problem-solving skills.
• Excellent stakeholder management and communication abilities.
• Proactive mindset with a continuous improvement approach.
• Ability to work independently while being a collaborative team player.
• Experience identifying process improvement opportunities and translating them into business cases with process owners.

Responsabilités

• Provide administrative support within the purchasing department.
• Ensure follow-up of purchasing processes and timely creation of purchase orders.
• Support stakeholders and suppliers regarding purchase orders in SAP and the Ariba Network.
• Create, modify, and manage purchase orders across different purchasing groups within SAP.
• Create and follow up on contracts in SAP.
• Manage and monitor functional mailboxes.
• Identify opportunities for process improvement and collaborate with operational excellence teams to optimize workflows.
• Assist the Project Manager with day-to-day coordination and follow-up of project activities.
• Monitor project progress, track action items, and ensure deadlines are respected.
• Prepare and conduct project demonstrations for stakeholders and end users.
• Develop, maintain, and support training materials and user documentation.
• Collaborate closely with colleagues based in Berlin to ensure smooth project execution and alignment.
• Act as a key point of contact for users and stakeholders, providing guidance and answering project-related questions.
• Draft and distribute project communications, including updates, announcements, reminders, and follow-ups.

Connaissances

SAP MM

Microsoft Office

SAP Ariba

Formation

Bachelor's degree in a technical, administrative, or related field

Description du poste

Are you an organized and proactive professional with experience in purchasing processes and SAP? Do you enjoy supporting projects, collaborating with international teams, and driving process improvements? We are looking for a Purchasing & Project Support Specialist to join a dynamic team and contribute to both operational procurement activities and project coordination.

Your Responsibilities

Procurement & Operational Support

• Provide administrative support within the purchasing department.
• Ensure strict follow-up of purchasing processes and timely creation of purchase orders.
• Support internal stakeholders and suppliers regarding purchase orders in SAP and the Ariba Network.
• Create, modify, and manage purchase orders across different purchasing groups within SAP.
• Create and follow up on contracts in SAP.
• Manage and monitor functional mailboxes.
• Identify opportunities for process improvement and collaborate with operational excellence teams to optimize workflows.

Project Support

• Assist the Project Manager with day-to-day coordination and follow-up of project activities.
• Monitor project progress, track action items, and ensure deadlines are respected.
• Prepare and conduct project demonstrations for stakeholders and end users.
• Develop, maintain, and support training materials and user documentation.
• Collaborate closely with colleagues based in Berlin to ensure smooth project execution and alignment.
• Act as a key point of contact for users and stakeholders, providing guidance and answering project-related questions.
• Draft and distribute project communications, including updates, announcements, reminders, and follow-ups.

What We're Looking For

Required Skills & Experience

• Strong experience with SAP MM and Microsoft Office applications.
• Knowledge of SAP Ariba is considered a plus.
• Solid understanding of purchasing and procurement processes.
• Strong analytical, organizational, and problem-solving skills.
• Excellent stakeholder management and communication abilities.
• Proactive mindset with a continuous improvement approach.
• Ability to work independently while being a collaborative team player.
• Eagerness to learn and take initiative.
• Experience identifying process improvement opportunities and translating them into business cases together with process owners.
• Bachelor's degree in a technical, administrative, or related field, or equivalent professional experience.

Languages

• Fluent English (written and spoken) is mandatory.
• Fluency in French or Dutch is required.

What You'll Bring

• Strong attention to detail and ability to manage multiple priorities.
• Customer-oriented mindset and excellent relationship-building skills.
• Ability to thrive in an international and collaborative environment.
• A hands-on approach combined with a strong sense of ownership and accountability.