Practice Team Assistant - Brussels

Ryder Reid Legal; Brussel; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Ryder Reid Legal in Brussels seeks a highly organised Practice Team Assistant to join our international office. You will balance reception, admin, and team support in a fast-paced environment, delivering excellent client service every day.

With at least 3 years in an administrative or secretarial role, fluent English and either French or Flemish, you will coordinate meetings, travel, filing, and CRM tasks, maintaining presentation standards across reception and offices.

Qualifications

• Minimum 3 years' experience in an administrative, secretarial, or team support role.
• Fluent English and either French or Flemish are required or advantageous.

Responsabilités

• Provide comprehensive administrative and secretarial support to professionals and support teams
• Coordinate internal and external meetings, including room bookings and attendee management
• Arrange domestic and international travel, transportation, catering, and courier services
• Prepare and process expense reports, reimbursements, and related documentation
• Assist with document preparation, formatting, proofreading, and correspondence
• Support file management, document scanning, electronic filing, and record maintenance
• Update and maintain contact databases and CRM records
• Handle confidential and sensitive information with discretion and professionalism
• Assist with ad hoc projects and administrative initiatives as required
• Manage day-to-day reception function
• Welcome clients and visitors, ensuring an outstanding first impression
• Coordinate meeting room setup and hospitality arrangements
• Organise deliveries and office logistics
• Maintain presentation standards across reception and spaces

Connaissances

Fluent English

French or Flemish

Description du poste

Brussels | Full-Time | Office-Based (5 Days per Week)

Are you a highly organised, service-focused professional who thrives in a fast-paced, client-facing environment? Do you enjoy balancing reception, administration, and team support responsibilities while delivering exceptional service every day?

Our client, a leading international law firm, is seeking a Practice Team Assistant to join their Brussels office.

The Opportunity

As the first point of contact for clients and visitors, you will play a vital role in creating a professional and welcoming environment while providing essential administrative support to a busy team.

Key Responsibilities

Administrative & Secretarial Support

• Provide comprehensive administrative and secretarial support to professionals and support teams
• Coordinate internal and external meetings, including room bookings and attendee management
• Arrange domestic and international travel, transportation, catering, and courier services
• Prepare and process expense reports, reimbursements, and related documentation
• Assist with document preparation, formatting, proofreading, and correspondence
• Support file management, document scanning, electronic filing, and record maintenance
• Update and maintain contact databases and CRM records
• Handle confidential and sensitive information with discretion and professionalism
• Assist with ad hoc projects and administrative initiatives as required

Reception & Hospitality

• Manage the day-to-day reception function
• Welcome clients and visitors, ensuring an outstanding first impression
• Coordinate meeting room setup and hospitality arrangements
• Organise deliveries and office logistics
• Maintain excellent presentation standards across reception, meeting rooms, and communal spaces

Requirements

• Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm
• Fluent English plus French or Flemish (both advantageous)
• Strong organisational and communication skills
• Professional, proactive, and highly service-oriented
• Excellent attention to detail and ability to manage multiple priorities

If you're an enthusiastic, detail-oriented professional looking to build your career in a fast-paced, international environment, we'd love to hear from you.

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.